Directory of data fields

1. Items

This chapter explains the sections and data fields that are available on the item level.

1.1. General

1.1.1. Settings

This element includes basic item options.

Setting Explanation

Is subscribable

Is a subscription available for the item? Select the appropriate answer from the drop-down list.

Note: Subscriptions are set up in the scheduler. The scheduler is an individual module in PlentyONE that allows an item to be shipped in regular intervals. The scheduler menu is only visible in PlentyONE if you’ve booked the module.

Age restriction

Select the appropriate age rating from the drop-down list.

Note: Items with an 18+ age rating must be linked to a shipping profile for which the PostIdent option was activated.

Condition

Select the item’s condition from the drop-down list. New is set by default.

Condition for API

Select the item’s API condition from the drop-down list. New is set by default.

Note: The API condition is used for the market Amazon.

Promotional coupon/POS discount

Should it be possible to redeem promotional coupons for this item? Select the appropriate answer from the drop-down list.

  • Permitted = Customers can redeem promotional codes when they buy a variation of this item. Cashiers can grant discounts while selling the item with PlentyONE POS. Customer class discounts are applied automatically.

  • Not permitted = Customers cannot redeem promotional codes when they buy a variation of this item. Cashiers cannot grant discounts while selling the item with PlentyONE POS. Customer class discounts are not applied.

  • Purchasable with coupon only = The item variation can only be purchased if a promotional code was entered.

Serial Number

Should it be possible to scan this item’s serial number during a process? Select the appropriate answer from the drop-down list.

Is shipping package

Do you want to use shipping packages for this item? Select the appropriate answer from the drop-down list.

Note: Shipping packages have specific dimensions. If you enter dimensions for your variations, then the appropriate shipping package will automatically be assigned.

Manufacturer

Who makes this item? Select the appropriate manufacturer from the drop-down list.

Note: This list only includes the manufacturer data records that you’ve already saved in PlentyONE.

Max. order quantity

Enter a value to limit how many copies of the item can be bought at once.

  • 0 = The maximum order quantity applies per variation. This quantity is saved in the variation’s tab Settings under the option Max. order quantity.

  • Value greater than 0 = Customers cannot order more than this total quantity. This limit applies to all of the item’s variations. Decimal values are possible, e.g. allowing customers to order products by weight or length. This value takes priority over the maximum order quantity saved within the individual variations.

Manufacturing country

Which country was the item manufactured in? Select the appropriate country from the drop-down list.

Revenue account

Enter up to 11 digits for the revenue account.

Stock type

Select the appropriate stock type from the drop-down list.

Stock type Explanation

Stocked item;
Production item;
Special order item

These types do not have a pre-defined function. However, they are well-suited for differentiating between various types of products.

Example of use: Imagine you sell mass-produced items and custom-made items. Orders that include custom-made items need to be processed differently. In this case, you could designate your mass-produced items as "Stocked items" and your custom-made items as "Special order items". Then you could set up an event procedure, which automatically switches orders containing custom-made items to a particular status.

Colli

Select if the item is to be shipped in several packages. For additional packages, individual items with the stock type Colli must be created in PlentyONE, but these items should not be activated for the plentyShop.

Note: You are limited to these four stock types. It is not possible to create additional stock types.

1.1.2. Webshop

Setting Explanation

Webshop

Should this item be highlighted with a store special? If so, then select the appropriate type of store special from the drop-down list. In other words, decide whether you want to call this item a special offer, a new item or a top item.

1.2. Description

Here you’ll save item texts like a preview text, technical data and keywords. Besides that you can transfer texts from one language into another. For example: if you want to use English placeholder for French, Spanish and Italian, you don’t have to type them in again and again.

Proceed as follows to transfer text in another language:

  1. Go to Item » Items » [Open item] » Tab: Description.

  2. Click on Transfer text (text_select_move_forward_word).
    → The Transfer texts menu opens.

  3. Select a source language.

  4. Select one ore several target languages.

  5. Click Execute.

The texts were successfully transferred.

Via Delete texts (delete) you can delete texts for one or more languages. If you used placeholder for several languages before, you can remove them at once and add the actual texts.

Proceed as follows to delete texts:

  1. Go to Item » Items » [Open item] » Tab: Description.

  2. Click on Delete texts (delete).
    → The Delete texts menu opens.

  3. Select from the drop-down list one or more languages that you want to delete the texts from.

  4. Click on delete Delete.

The texts were successfully deleted.

Would you rather save variation-specific texts?

The texts here apply to the entire item. In other words, the texts apply to all of the variations. It’s also possible to save variation-specific texts.

  1. First, you’ll create properties of the type Text or HTML.

  2. Then you’ll link these properties with the appropriate variations.
Character counter

In the bottom right of the data field is a character counter. It displays the maximum amount of characters. Example: The tem name is limited to 240 characters.
Setting Explanation

Language

Which language do you want to write the texts in? Select languages from the drop-down lists on the left and right.

Note: By default, this is a bilingual view with German and English. But you can customise the view and specify which languages you need, i.e. choose different languages or create a single-language view. You find further information in the practise example below.

Name 1

Enter a name for the item. This is the item’s default name, which is used in the plentyShop and on marketplaces.

Note: The item name is used to create the item URL. Open the plentyShop LTS assistant and navigate to the step SEO if you want to decide whether name 1, 2 or 3 should be used for the meta title and the item URL.

Name 2

Enter a name for the item. This is an alternative item name that can be used for example for markets.

Note: The item name is used to create the item URL. Open the plentyShop LTS assistant and navigate to the step SEO if you want to decide whether name 1, 2 or 3 should be used for the meta title and the item URL.

Name 3

Enter a name for the item. This is an alternative item name that can be used for example for markets.

Note: The item name is used to create the item URL. Open the plentyShop LTS assistant and navigate to the step SEO if you want to decide whether name 1, 2 or 3 should be used for the meta title and the item URL.

Preview text

Enter a preview text for the item. The preview text can be entered in HTML format or as plain text.

Note: The preview text is a short text which can be displayed in item lists.

Item text

Enter a description of the item. This is a detailed description, which is displayed in the item layout in the plentyShop.

Technical data

Enter technical data for the item.

Note: Click on the drop-down list in the upper right corner and select your preferred editor for entering text or HTML.

URL path

The item’s URL path in the plentyShop. By default, the URL path consists of the categories and the item name. PlentyONE automatically assigns the path when the item is created. The path is displayed as part of the URL when the item is viewed in the online store.

HTML title for Webshop

You can put in an HTML-<title> attribute for every item. If this field is left empty, the HTML title will be displayed as item name | shop name. This setting applies for PlentyONE Shop as well as for the predecessor plentyShop LTS. A customised HTML title can have an positive influence on the SEO ranking.

Meta description

Enter a meta description for the item.

Note: The meta description makes it easier for search engines to find the item.

Meta keywords

Enter keywords for the item.

Note: The meta keywords make it easier for search engines to find the item.
Practical example: creating a single-language or multi-language view

By default, this is a bilingual view with German and English. But while you customise the view, you can decide which languages you need and which order they should be displayed in. For example, you could create a monolingual view. Or you could choose different languages and thus create a customised translation view.

  1. Add the Translation element (up to four times).

  2. Click on Edit (pencil) in the element. → The settings on the right open.

  3. Click on Configure languages.

  4. Which languages should be displayed together? Select one or more languages ().
    Note: The languages are added from left to right. You can add up to four languages in one element.

  5. Save (save) the view.

create description multi languages

1.3. Images

First, you’ll upload images of the item and its variations here. For example, you could upload images of a t-shirt in red, blue and green. Then you’ll assign the images to the appropriate variations. This causes customers e.g. to automatically see an image of the green t-shirt when selecting this variation in the plentyShop.

100 images can be uploaded per item

You can upload up to 100 images per item, i.e. per item ID. This is a hard limit in the user interface. If you were to upload e.g. 150 images, then only the first 100 would appear in the user interface. Note that the limit applies to the entire item, i.e. to all of the variations together.

Uploading images

  1. Go to Item » Items » [Open item] » Tab: Images.

  2. Click upload Upload images and upload your images.

  3. Carry out the additional settings. Note Table 1.

  4. Save (save) the settings.

Table 1. Uploading an item image
Setting Explanation

Name

Enter a name for the image. The name is relevant for SEO, i.e. it helps search engines better index the item. Use appropriate keywords in the image names to make the images more relevant to search engines. This also increases traffic on the page, for example if the image is found with the Google image search.

Note: The image name is limited to 256 characters.

Position

The first image automatically receives the position number 1. Additional images are then given the position numbers 2, 3, 4 etc. Enter different position numbers if you want to sort the images in your online store. Enter a number in Position field to change the positioning of the images.

Alternative text

Enter an alternative text for the image. If the image can’t be displayed (e.g. because of browser settings, firewall, etc), then the customer will see the alternative text instead. The alternative text is not relevant for SEO. It is simply displayed as an alternative to the image.

Note: The alternative text is limited to 256 characters.

Availability

Which sales channels should this image appear on? Select () the appropriate clients and/or markets.
Technical specifications

File formats

The file formats supported for images are: PNG, JPG, GIF, SVG

File names

Image file names may contain the following characters:

  • Letters (a-z, A-Z) excluding umlauts

  • Numbers (0-9)

  • Underscores (_)

  • Hyphens (-)

Spaces and special characters such as umlauts are not permitted. When you upload images, spaces and special characters are replaced by hyphens (-).

Image sizes

Every time an item image is uploaded, PlentyONE creates the following versions:

  • High-resolution item image

  • Medium-sized item image

  • Item attribute image

  • Two preview images

Since PlentyONE does not scale up images, the source image must have at least the size and quality specified in the Sizes area. Larger images will be scaled down to the specified size.

Original images

Original images can’t be accessed after uploading. PlentyONE generates the image sizes from the uploaded image that are accessible via URL. The original image won’t be accessible, not even via URL.

Linking images with variations

Once you’ve uploaded the images, you’ll match them with the appropriate variations. This causes customers e.g. to automatically see an image of a green t-shirt when selecting the green variation in the online store.

Linking images with variations:

  1. Go to Item » Items » [Open item] » Tab: Images.
    → You’ll see a list of all the images saved for the item.

  2. Select () all images you want to link.

  3. Click link Link to variation.
    → A pop-up window will open.

  4. If needed, use the filters on the left to find specific variations.

  5. Choose which variations () should be linked to the selected images.

  6. Click Link (link).
    → The images are linked with the selected variations.

  7. Save () the settings.
    → If customers select the variation in the shop, they automatically see the appropriate image.

Removing the link again

You also click on link link to variation to remove a link. Here you find all links. Select the links you want to remove (check) and click Unlink
Alternative: upload images in the lower row of tabs

Search for and open a variation. Switch to the Images tab. Here you can upload an image for the currently opened variation. In other words, the image is simultaneously uploaded and linked to the variation.

1.3.1. Image names and translations

Add image names and alternative text in different languages in the Translations area. The languages German and English are activated by default.

Proceed as follows to add image names and alternative text:

  1. Go to Item » Items » [Open item] » Tab: Images.

  2. Expand the Translations area.

  3. Add image names and alternative text.

  4. Save (save) your settings.

1.4. Shipping profiles

Setting Explanation

Shipping profiles

Select () at least one shipping profile per item. Otherwise the shipping costs may not be calculated correctly. No shipping profile is selected by default. If an order contains items without a shipping profile, then the items will be given the default shipping profile for the default online store. If no default shipping profile was specified, then the shipping profile with the highest priority will be used.

1.5. Multi-Channels

1.5.1. Amazon

Use the settings in this element to prepare your items for being sold on Amazon.

Setting Explanation

FBA Fulfillment

Should the item be sold via FBA? If so, then select the appropriate Amazon marketplace from the drop-down list.

  • AMAZON_EU = Europe

  • AMAZON_FE = Far East

  • AMAZON_NA = North America

Product type (deprecated)

Select the appropriate Amazon product type from the drop-down list. You can think of the product type as the Amazon category under which this item should appear. When you transmit your items to Amazon, you’ll transmit one product type at a time, i.e. one category at a time.

Note: You can download an overview of Amazon product types here. The table lists the product types and their corresponding IDs.

Produkttyp

Unresolved include directive in modules/item/pages/data-field-directory.adoc - include::partial$product-type-new.adoc[]

Is shippable by amazon

Should the item be sold via FBA? If so, then select this option ().

Note: By doing so, the FBA stock of this item can be imported into PlentyONE and Amazon Multi-Channel orders that are shipped with FBA can be booked.

1.5.2. Multi-Channel

These settings relate to listing templates. The basic idea is simple. Rather than individually configuring the settings for every single eBay offer, you create a template, which includes the typical offer settings.

Setting Explanation

Listing template

Choose a previously created listing template to link it with this item.

eBay category 1;
eBay category 2

Enter the eBay category IDs for this item.

Use case: in the first step, you’ll create listing templates that apply to all categories. Then in the second step, you’ll specify the category ID for each individual item.

Store category 1;
Store category 2

Enter the eBay store category for this item.

Use case: in the first step, you’ll create listing templates that apply to all store categories. Then in the second step, you’ll specify the store category for each individual item.

1.5.3. eBay title

Setting Explanation

eBay-title 1 - 9

Enter the eBay listing’s title here. This links the listing title to the item.

Background info: Listings are retrieved on an hourly basis. While being retrieved, the listing is assigned to an item. Listings and items are matched smoothly if the listing was created with PlentyONE or if the item has the same name as the listing title.

If the item name differs, you can enter the listing title. This improves the matching accuracy. This link also makes it possible to import listings that were set up with other tools into PlentyONE and have them automatically assigned to the correct item.

1.6. Cross-selling

In the Item selection area you find every item that are activated for cross-selling. Here you link similar items with each other, for example to display them as accessories in your online store. In the Selected cross-selling items area you find all linked items. Here you will find more information on that.

Table 2. Data fields of item selection
Data field Explanation

Image

Image uploaded to the item.

Item ID

Item ID of the linkable item

Type

Item ID of the linkable item.

Item name (default)

Name of the linkable item.

Variation number

Variation number of the linkable item.

Stock

Item stock in your warehouse.

Relationship

Category that the item will be displayed in, in your online store. You can select from: similar, accessory, replacement part and item bundle.

add Add

Clicke to add the respective item to cross-selling for this item.

1.7. Stock

Here you see an overview of the stock. In other words, you’ll see how many copies of each variation are in stock. In the stock correction area you adjust the physical stock of an item by entering a new quantity. In the redistribution area you redistribute stock, meaning you move it from one warehouse to the next. -

This area is customisable.

You can customise this table. For example: decide which columns are displayed in the table.

Further information.
Data field Explanation

Variation name;
Variation number;
Variation ID;
Item name;
Barcode;
Attributes

The overview indicates how many copies of each variation are in stock. The variation ID, name, number, barcode and attributes tell you which variation the stock information applies to.

Warehouse ID
Warehouse;
Availability;
Bundle

Here you see general information about the variation. You can see which warehouse the item is stored in, which availability level it has and whether it is an item bundle.

Purchase price

The variation’s purchase price.

Note: In the menu Setup » Stock » Stock » Search, you can decide whether the average purchase price should be displayed here or the purchase price that is currently saved in the variation data record.

Value of goods

The value is calculated by multiplying the purchase price with the physical stock.

Example:

  • Purchase price = 20 EUR

  • Physical stock = 100 copies

  • Value of items = 20 x 100 = 2,000 EUR

Physical stock

Indicates how many copies of the item are physically in the warehouse. Click on the value to open the stock movements window.

Reserved stock

Indicates how many copies of the item are currently reserved. Click on the value to open the Orders » Orders menu.

  • Stock is reserved when there is a pending order or a warranty.

  • The stock stays reserved until the outgoing items are booked or until the order / warranty is cancelled.

  • The reserved stock is part of the physical stock because the reserved stock is still present in the warehouse.

Net stock

Indicates how many copies of the item are currently available for sale. The net stock is a subset of the physical stock. Substract all reserved quantities from the physical stock and you will get the net stock.

Supply

Here you see how many copies of the item are on their way to the warehouse. This replenishment value indicates how many units are currently being delivered to your warehouse.

Click on the value to open the Stock » Reorder menu.

Reorder quantity

Enter the quantity that you want to reorder.

Average sale

Here you see how often the item was sold in the sales period. You define the sales period in the Setup » Stock » Reorder management » Reorder » Settings menu.

Moving average price

Here you find the most average price of the item.

Average purchase price

The average purchase price is automatically calculated by the system when incoming items are received. Here, you can find more information on that.

Reserved stock for listings

Indicates how many copies of the item are currently in an auction on eBay and thus reserved.

Background info: In legal terms, listings are binding offers to potential customers. Therefore, it makes sense to be careful and to reserve those items offered in listings, even before they have a concrete order. Otherwise you might sell more variations than you have in stock.

You can decide whether or not you want items from active listings to be registered as reserved stock in PlentyONE.

  1. When you create a market listing, select limited (with reservation) for the stock dependence. This will reserve the listed quantity.

  2. As soon as a listing was successfully completed, the setting is no longer active. However, the sold item is now reserved within the order.

Reserved stock for bundles

Indicates how many item bundles are currently included in pending orders and thus reserved. The quantity of a variation that is reserved by an item bundle is also included in the quantity displayed in the Reserved stock column.

Reorder level

You can think of this value as a target value. In other words, how many copies of the item should ideally be in the warehouse.

Reorder level Δ

The difference to the reorder level. This value indicates how many copies need to be sold or reordered before you will get back to the reorder level.

Example 1:

  • Reorder level = 30 copies

  • Physical stock = 10 copies

  • Reorder level Δ = 20 copies

In this example, we want to have 30 copies of the item. Currently, there are only 10 copies in the warehouse. Therefore, we need to reorder 20 copies to get back to the target value.

Example 2:

  • Reorder level = 10 copies

  • Physical stock = 40 copies

  • Reorder level Δ = -30 copies

In this example, we want to have 10 copies of the item. Currently, there are only 40 copies in the warehouse. Therefore, we still need to sell 30 copies to get back to the target value.

Supplier item number

Indicates the item number of the supplier.

Reorder sum

Total value of the reorder.

1.8. Characteristics

In this tab you link characteristics as well as order characteristics. Linked characteristics are already displayed.

Have you finished creating your characterstics, and sorting them into groups? Then you’re ready to link your characteristics to items. For example, if you created a characteristic called “Bluetooth”, then next you would specify which of your products are equipped with Bluetooth.

Activating characteristics for the item menu

To link characteristics in the Item » Item menu, you have to activate them in the settings first. Open the Setup » Item » Item UI menu and activate Show free text fields und Show characteristics in new item UI sidebar. Reload the system afterwards.

Linking a characteristic with an item:

  1. Open the Item menu.

  2. Search for and open the item.

  3. Switch to the Characteristics tab. The screen is divided into two areas:

  4. Click add Add characteristics in the respective system.
    → The Add characteristics window opens.

  5. Select one or more characteristics that you want to add to the item.

  6. Click Add.

  7. Save () the settings.
    → The characteristics are now linked to item and will be shown in the respective area.

1.9. History

Here you find all changes that were made to the item. This way you can always see which data record was changed by whom and how.

Protection against tampering

The history is tamper-proof and trustworthy in the sense that users cannot modify or delete the entries. Changes can only be retrieved and searched.

The history can be searched by you, results can be filtered for.

Searching the history:

  1. Open the Item » Items » [Open item] » Tab: History menu.

  2. Click on Filter (tune).

  3. Carry out the settings according to Table 4.

  4. Click on Search (search).

Table 4. History filters
Filter Explanation

From

Enter the start time and date were the search should start.

To

Enter the end time and date were the search should stop.

Type of change

Select the type of change from the drop-down list (e.g. deleted data records).

Data record

Select the type of data record from the drop-down list (e.g. item text).

2. Variations

2.1. General

2.1.1. Settings

This element includes basic options for the variation.

Setting Explanation

Variation name

Enter a name for the variation.

Variation number

Enter a number for the variation.

Recommendation: If you leave this field blank, then PlentyONE will automatically assign the next available variation number. The number will be assigned according to the pattern saved in the menu Setup » Item » Settings.

External ID

Enter an external variation ID.

Use case: The external variation number facilitates importing items and variations from an external system.

Model

Enter a model name for the variation.

Position

Enter a position number for the variation.

Variations can be sorted by their position number in the back end and front end.

Back end: Search for items in the menu Item » Items. Move your mouse cursor over the column header Position. Click on the north in the position column to display the items in ascending or descending order by their position number.

Front end: Select the appropriate sorting option in the plentyShop LTS assistant.

Note: Open the plentyShop LTS assistant and navigate to Pagination and sorting » Additional sorting options. If the option Calculate the variation position based on monthly sales is set to Yes, then manually entered position numbers will be overwritten.

2.1.2. Availability and visibility

The settings in this element control when the variation should be visible and purchasable.

Setting Explanation

Active

Activate the variation () when you’re ready for it to go live.

Background info: Variations only become visible in the plentyShop or on marketplaces once they have been activated. In other words, you can work on inactive variations without your customers noticing.

Displayed delivery time

How long is the variation’s delivery time? Select the appropriate availability level from the drop-down list.

Note: The availability levels are configured in the menu Setup » Item » Availability. There you can find the availability IDs, texts, symbols and average delivery times in days.

Note: The availability is a static setting. In other words, the selected availability level does not change, regardless of the actual stock levels. The setting is only relevant if stock availability is not set automatically.

Client automatic availability

Should customers be able to buy the product in the online shop if it is in stock?

Note: Both client availability automatics complement each other and only apply if the option stock limitation is set to To net stock.

Deliverable if net stock is positive

Select this option (toggle_on) if the variation should automatically be available and purchasable in the plentyShop when it is in stock.

Not deliverable if net stock is negative

Select this option (toggle_on) if the variation should automatically be unavailable when it is out of stock.

Client automatic visibility

Should customers be able to see the product in the online shop if it is in stock?

Note: Both client visibility automatics complement each other and only apply if the option stock limitation is set to To net stock.

Visible if net stock is positive

Select this option (toggle_one) if the variation should automatically be visible in the plentyShop when it is in stock.

Not visible if net stock is negative

Select this option (toggle_on) if the variation should automatically be invisible when it is out of stock. Select this option (toggle_on) if the variation should automatically be invisible when it is out of stock. When this happens, customers will not be able to access the variation with a direct URL either.

Relationship to other settings: Both client visibility automatics have priority over list automatic visibility. We recommend that you either control the visibility with the “client” option or the “list” option. They should not be combined.

List automatic visibility

Should customers only be able to access the product via the direct URL? Or should customers be able to see the product in your shop’s categories, search results and item lists if it is in stock?

Always invisible in item list

Select this option (toggle_on) if the variation should only be accessible via the direct URL. If the option is activated, then the variation will always be invisible in your plentyShop item lists. This means, the variation will not appear in the categories, search results, store specials, cross-selling lists and lists of last seen items.

Visible in item list if net stock is positive

Select this option (toggle_on) if the variation should be visible in the online store item lists when it is in stock. This means, the variation will appear in the categories, search results, store specials, cross-selling lists and lists of last seen items.

Note: The option*visible in item list if net stock is positive* and not visible in item list if net stock is negative complement each other and only apply if the option stock limitation is set to To net stock.

Not visible in item list if net stock is negative

Select this option (toggle_on) if the variation should be invisible in the item list if its not in stock. When this happens, the variation can only be accessed using the direct URL. The variation will not appear in the categories, search results, store specials, cross-selling lists and lists of last seen items.

Note: The option*visible in item list if net stock is positive* and not visible in item list if net stock is negative complement each other and only apply if the option stock limitation is set to To net stock.

Relationship to other settings: Both client visibility automatics have priority over the list visibility automatics. We recommend that you either control the visibility with the “client” option or the “list” option. They should not be combined.

Stock limitation

Should PlentyONE monitor this product’s stock levels?

None

This setting is useful for situations where you could technically count the stock units, but it doesn’t matter whether the stock is negative or not. The product is available, just without any particular stock value.

Note: Some marketplaces only consider the stock value that is assigned to the variation. So if you select this setting, then the marketplace might never have an active offer for the product because it might never understand this as a positive stock value. Check how your target marketplaces will interpret the stock limitation setting before you begin selling on them.

To net stock

This is the most commonly used option. It prevents you from accidentally overselling items. The stock is limited to the net stock. This net stock level is transmitted to marketplaces.

What does net stock mean?
This number indicates how many copies of the item are currently available for sale. The net stock is a subset of the physical stock. Substract all reserved quantities from the physical stock and you will get the net stock. Further information.

Do not administer stock for this variation

This setting is useful for situations where it would be very time-consuming to count the stock units. For example, imagine you sell construction supplies and you have millions of copies of a screw.

Note: Some marketplaces only consider the stock value that is assigned to the variation. So if you select this setting, then the marketplace might never have an active offer for the product because it might never understand this as a positive stock value. Check how your target marketplaces will interpret the stock limitation setting before you begin selling on them.

Note: If this setting is selected, then the variation’s Stock tab will not include the sub-tabs Correction, Stock, Supply and Item movement.

Maximum order quantity

Enter a number. This is the maximum quantity that is permitted per order.

Note: Decimal values are possible, e.g. allowing customers to order products by weight or length.

Note: You can use the maximum order quantity in combination with pre-orders, for example to prevent competitors from completely buying out the variation at a reduced price.

Minimum order quantity

Enter a number. This is the minimum quantity that is permitted per order.

Note: Decimal values are possible, e.g. allowing customers to order products by weight or length.

Interval order quantity

Enter a number. This specifies which quantity intervals the variation can be ordered in.

Note: Decimal values are possible, e.g. allowing customers to order products by weight or length.

Release date

When should the variation become available? Select the date from the calendar.

If you would rather directly enter the date into the field, then use the following format: DD.MM.YYYY

Note: The variation can be visible in the plentyShop before this date, e.g. for preorders.

Available until

When is the last day that the variation should be available? Select the date from the calendar.

If you would rather directly enter the date into the field, then use the following format: DD.MM.YYYY

Availability in supply

Shows the expected delivery date for variations that were reordered.

2.1.3. Notes

Sometimes it can be helpful to save a note for a product. For example, a note indicating that a specific variation should never be sold for a discounted price.

Here you can see the notes that have already been saved for the variation. If needed, you can add further notes here.

  1. Go to Item » Items » [Open variation] » Tab: General » Section: Categories.

  2. Click on .
    → A pop-up window will open.

  3. Enter the note and format the text as needed.

  4. Click Save.
    → The notes are sorted by how current they are. The newest note is at the top and the oldest note is at the bottom.

  5. Save () the settings.

Character counter

In the lower right corner, you can see how many characters have already been entered and how many characters are still available.

  • The character counter turns red if you exceed the maximum number of characters. Any characters that you enter beyond this limit will not be saved.

  • HTML characters will also be counted. That means, if you use the WYSIWYG mode and you only enter one character, the counter will automatically jump to a larger number. This is because the HTML characters, which surround the letters and are visible in the syntax mode, are also counted.

2.1.4. Tags

This area is customisable.

You can customise this table. For example: you can decide yourself how tags should be sorted by default.

Further information.
Setting Explanation

Tags

Here you can link the variation to any number of tags.

  1. Click in the text field.

  2. Select the tag from the drop-down list or enter the first few letters of the tag’s name and then use the auto-complete function.

  3. The tags are displayed as so-called “chips”.

Note: The drop-down list only includes those tags that are available for variations.

2.1.5. Client (store)

PlentyONE is able to support multiple clients. In other words, you can manage several different areas of business with just one system.

Example: Imagine you sell medicine. To better reach your target groups, you’ve split your product line among two webshops. One shop specialises in natural products and alternative medicine. The other shop sells traditional medicine. Your webshops have different names and designs, and your end customers don’t know that they are actually the same company. Nonetheless, you can use just one PlentyONE system to fulfil all of your orders and manage both business divisions.

Linking a client to the variation:

  1. Go to Item » Items » [Open variation] » Tab: General » Section: Clent (Store).

  2. Select whichever store (toggle_on) the variation should appear in.

  3. Save () the settings.

Setting has a blue information box? Check the stock level!

PlentyONE can automatically remove items from the plentyShop if they are no longer in stock. This automatic function is controlled by the settings in the menu Item » Item UI » [Open variation] » Tab: General » Area: Availability and visibility. More precisely by the settings Client automatic availability: not deliverable if net stock is negative and Client automatic visibility: not visible if net stock is negative.

If one of these options is activated and the variation is no longer in stock, then a blue box will appear. Reorder the variation to get it back in stock. Alternatively, click on Temporarily make available if you want to manually make the variation visible in the plentyShop despite the fact that it’s not in stock.

This setting remains valid until new stock is booked for the variation. Once net stock for the variation becomes positive, the availability and visibility settings if net stock is 0 or negative take effect again.

2.2. Product details

2.2.1. Dimensions and content

Setting Explanation

Quantity

Enter a number into the field on the left.

Unit

Select a unit from the drop-down list on the right.

Height in mm;
Length in mm;
Width in mm

Enter the variation’s dimensions. Make sure you enter the dimensions in millimetres.

Gross weight in grams

Enter the variation gross weight in grams.

Background info: For individually packaged variations, the gross weight is the weight of the variation including packaging. The value is used to calculate shipping packages and weight-based shipping costs.

Item bundles: The gross weight can automatically be calculated based on the bundle components.

Net weight in grams

Enter the variation’s net weight in grams.

Background info: The net weight is the weight of the variation without packaging.

Item bundles: The gross weight can automatically be calculated based on the bundle components.

Units contained

Units contained describes several sales units combined in one package. Default setting: 1.

Note: This value does not influence how the unit price is calculated.

Show unit price

Select this option (toggle_on) if you want the unit price to be displayed in the plentyShop.

Background info: The unit price tells you how much the item costs per pound, litre or other unit of measure. It’s calculated based on the item’s unit, content and price. The unit price allows consumers to compare prices. In some countries, the unit price must be specified for products that are sold by weight, volume, length or surface area.

2.2.2. Categories

Each variation must belong to at least one category. Here you’ll see the categories that the variation already belongs to. If needed, you can manually link additional categories to the variation or you can modify existing links.

Linking additional categories
This assumes that you’ve already created the necessary categories in PlentyONE.

  1. Go to Item » Items » [Open variation] » Tab: product details » Section: Categories.

  2. Within the element, click on and then on Pick categories.
    → A pop-up window will open.

  3. Select the categories that you want to link ().

  4. Click Apply.
    → The data will be displayed as a table.

  5. Save () the settings.

Choosing the default category

Products can belong to multiple categories. The default category indicates which of the linked categories is the most appropriate. When you look at a product in the plentyShop, the breadcrumbs path is the default category path.

Note: Since this setting relates to the plentyShop and some sellers use PlentyONE to manage more than one client, you can specify the default category for each client.

This assumes that you’ve already created the necessary categories in PlentyONE.

  1. Go to Item » Items » [Open variation] » Tab: product details » Tab: Product details » Section: Categories.

  2. Within the element, click on and then on link Link default category.
    → A pop-up window will open.

  3. Use the drop-down list to select a default category for each client.

  4. Click Save.
    → The data will be displayed as a table.

  5. Save () the settings.

This area is customisable.

You can customise this table. For example, you can decide for yourself:

  • which columns should be displayed in the table.

  • how the columns should be sorted by default.

Further information.
Setting Explanation

ID

The linked category’s ID. Complies with value in the Item » categories » [Open category] » Toolbar: ID menu.

Category position

The linked category’s position. Complies with value in the Item » categories » [Open category] » Tab: Settings » Position menu.

Position

Position of the link between category and variation.

Category

The linked category’s name. Complies with value in the Item » categories » [Open category] » Tab: Settings » Name menu.

Note: If it is a sub-category, then you can see the complete breadcrumb path.

Default category for clients

  • What is a default category?: Products can belong to multiple categories. The default category indicates which of the linked categories is the most appropriate. When you look at a product in the plentyShop, the breadcrumbs path is the default category path.

  • What does that have to do with clients?: Since this setting relates to the plentyShop and some sellers usePlentyONE to manage more than one client, the default category is specified for each client.

  • What does this column do?: This column indicates which of the linked categories is the client’s default category. Learn how to specify a default category in the instructions above.

delete

Deletes the link between the category and the variation. Only the link will be deleted. This button neither deletes the category nor the variation.

Note: This button is greyed out if the variation is only linked to one category. This is because each variation must belong to at least one category.

2.2.3. Barcodes

Barcodes such as GTIN, ISBN, UPC and QR are used to identify products in PlentyONE. Here you can see the barcodes that have already been linked to the variation. If needed, you can add another barcode to the variation.

Manually entering a code
This assumes that you’ve already configured the necessary barcode types in PlentyONE.

  1. Go to Item » Items » [Open variation] » Tab: Product details » Section: Barcodes.

  2. Click on .
    → A pop-up window will open.

  3. Select a previously configured barcode type from the Name drop-down list.

  4. Click Apply.
    → The data will be displayed as a table.

  5. Enter the code into the Code field.

  6. Save () the settings.

Automatically assigning a code

If you bought a range of GTIN 13 barcodes, then PlentyONE can automatically assign the next available barcode to your variation.

This assumes that you’ve already configured the necessary barcode types in PlentyONE and that you’ve bought a range of GTIN 13 barcodes.

  1. Go to Item » Items » [Open variation] » Tab: Product details »Section: Categories.

  2. Click on .
    → A pop-up window will open.

  3. Select a previously saved barcode configuration from the Name drop-down list.

  4. Click Apply.
    → The data will be displayed as a table.

  5. Within the element, click on and then on Generate barcode.

  6. Save () the settings.

This area is customisable.

You can customise this table. For example: you can decide yourself how columns should be sorted by default.

Further information.

2.2.4. SKU

Here you can see the variation’s marketplace-specific SKUs. If needed, you can manually add another SKU to the variation.

  1. Go to Item » Items » [Open variation] » Multichannels » SKU.

  2. Click on .
    → A pop-up window will open.

  3. Select the Referrer from the drop-down list.

  4. Select the Account from the drop-down list.
    Note: Not every marketplace has an account. In this case, you will only see the option Do not use account assignment.

  5. Click Apply.
    → The data will be displayed as a table.

  6. Enter the SKU and parent SKU.

  7. Save () the settings.

What is the difference between SKU and parent SKU?

The parent SKU is only necessary if you work with variation items.

  • The parent SKU is for the main variation.

  • The SKU is for the sub-variations.

You only need the SKU for items without variations.

2.2.5. Additional SKU

Additional SKU can be used in addition to the variation SKU for the stock export and the price export. Additional SKU can also be used to assign the variation when importing orders. You add them same way as a SKU.

2.2.6. ASIN/ePID/MOIN

Here you see the variation’s ASIN, ePID or MOIN. If needed, you can manually link another ASIN, ePID or MOIN with the variation.

  1. Go to Item » Items » [Open variation] » Multichannels » ASIN/ePID/MOIN.

  2. Click on Add ASIN/ePID/MOIN ().
    → A pop-up window will open.

  3. Select ASIN, ePID or MOIN from the Type drop-down list.

  4. Select the country platform from the Country drop-down list.

  5. Click Apply.
    → The data will be displayed as a table.

  6. Enter the ASIN, ePID or MOIN into the Value column.

  7. Save () the settings.

Setting Explanation

ASIN

The "Amazon Standard Identification Number" is a 10-digit, alphanumeric product identification that is provided by Amazon. The ASIN and ISBN are identical for books. The ASIN can be found on Amazon’s product page.

ePID

The "eBay Product ID" is a product identification that is provided by eBay.

MOIN

The "My OTTO Identification Number" is an alphanumeric product identification that is provided by OTTO Market. Since August 11th, 2021, every product on OTTO Market must have a MOIN.

Note: The MOIN is assigned by OTTO Market. You do not create it yourself. If you sell a product on OTTO Market and it’s also available through other sellers, then all of the offers will have the same MOIN.

2.2.7. Supplier

Who supplies you with your products? Here you can assign each of your products to one or more suppliers. This is useful so that you can:

Adding a supplier:

  1. Go to Item » Items » [Open variation] » Tab: Product details » Section: Supplier.

  2. Click on Add supplier ().
    → A pop-up window will open.

  3. Select the suppliers that you want to link.

  4. Click Apply.
    → The data will be displayed as a table.

  5. Save () the settings.

This area is customisable.

You can customise this table. For example: you can decide yourself how columns should be sorted by default.

Further information.
Have you already saved contact information for your suppliers?

Before you can specify who delivers which product, you first have to create the necessary contact data records for your suppliers. This page teaches you how it’s done.
Setting Explanation

ID

The ID of the link between variation and supplier. This ID is automatically generated by PlentyONE.

Supplier name

The supplier’s first and last name, as it was saved in the contact data record.

Purchase price from account

Is your supplier located in a different country and uses a different currency? Enter the variation’s purchase price in your supplier’s currency.

Note: Which currency is displayed here depends on which currency was saved in the contact data record. This currency will be used for reorders if it’s available.

Purchase price system currency

Enter the variation’s purchase price in your own currency.

Note: Depending on how the settings were configured in the menu Setup » Stock » Stock » Incoming items, this price may be overwritten when goods are received.

Minimum purchase

The minimum quantity that you have to order from the supplier.

Note: This value also serves as the minimum suggested reorder quantity.

Supplier item No.

Enter the number under which your supplier manages the variation.

Note: You can use this number to search for incoming items in the menu Stock » New incoming items.

Supplier item name

Enter the name under which your supplier manages the variation.

Last price query

Select the date from the calendar when you last queried the price from your supplier. This date helps you plan price negotiations.

Delivery time in days

Enter the number of days that your supplier usually needs to deliver reordered variations.

Note: The delivery time can affect the suggested reorder quantity and the delivery date for the reorder.

Discount

Enter the discount as a percentage if the supplier gives you a discount on the variation. When reordering items, the discount will only be taken into consideration if you selected the option Discountable ().

Discountable

Select this option () to activate the discount that was entered into the Discount column. The discount entered will not be used in reorders if this check mark is not saved.

Units contained

Do you and your supplier use different packaging units? Enter the supplier’s packaging unit if it differs from the number of “units contained” in the variation settings.

2.3. Images

Here you see all images that were uploaded to the item. Link the displayed images with the variation or add new images to the item via Further options » Details. Here you find how to add images and translations to the item.

Linking an image with a variation:

  1. Go to Item » Items » [Open variation] » Tab: Images.

  2. Click Link to variation (toggle_on).

  3. Save (save) the settings.

2.4. Prices

2.4.1. Costs

Price calculation

This information feeds into the price calculation of your sales prices.
Setting Explanation

Vat

Select the variation’s VAT rate from the drop-down list.

Net purchase price

Enter the net purchase price.

Note: The purchase price is either calculated automatically or managed manually depending on how the settings were saved in the menu Setup » Stock » Stock » Incoming items.

Artikelpakete: The net purchase price can automatically be calculated based on the bundle components.

Net moving average purchase price

Enter the net moving average purchase price.

Note: It is recalculated every time stock is booked in. It is calculated from the purchase prices of all stocks that are available for the variation in the warehouse. Go to Setup » Stock » Stock » Incoming items and see which warehouses were activated with the setting Warehouse for moving average price. The moving average purchase price only takes items into account that were booked into one of these warehouses. If no warehouse is active, then no moving average purchase price is calculated.

Artikelpakete: The net moving average purchase price can automatically be calculated based on the bundle components.

Transportation costs

Enter the net transportation costs for the variation.

Note: This value is used for price calculations and for calculating the acquisition price.

Storage costs

Enter the net storage costs for the variation.

Customs in %

Enter the customs value as a percentage.