Barcodes and labels

Barcodes are used to uniquely identify items. For example, they are displayed on item labels or on documents like invoices and delivery notes.

This page guides you through the configuration step by step:

1. Configuring barcode types

Which types of barcodes do you need? Which sales platforms will you use each type of barcode on? First, save some basic information about your barcodes.

  1. Go to Setup » Item » Barcode.

  2. Click on .
    → A pop-up window opens. This window is divided into several steps.

  3. Carry out the settings in each step.

Step: Name

Setting Explanation

Name
(Mandatory field)

Enter a name for the barcode type. The name is the keyword or phrase that highlights the data record.

Tip: The name can include spaces. In other words, the name can consist of multiple words.

Type
(Mandatory field)

Select the type from the drop-down list.

GTIN 8;
GTIN 13;
GTIN 14;
GTIN 128

The Global Trade Item Number (formerly European Article Number, EAN) is a product barcode for items. The GTIN consists of 8, 13, 14 or a maximum of 128 characters and is centrally administered and issued for manufacturers upon request.

13-digit GTINs consist of the basic group, the item reference and the check digit. The basic group has 7 to 9 digits and contains the GS1 prefix with the country code, for example 500 to 509 for the UK, as well as the company number. The item reference of the manufacturer consists of 3 to 5 digits (depending on the basic group’s length). The check digit is the last digit.

ISBN

The International Standard Book Number is a unique number of 10 or 13 characters to register books and other independent, discontinuous publications like multimedia products and software.

QR

Quick Response Code. The code contains data such as the version, the data format and other information.

CODE 128

Alphanumeric barcode. The Code128 consists of start character, encoded data, check character and stop character.

UPC

The Universal Product Code is a product barcode for items. The UPC is a 12-digit number. By adding a leading 0, this barcode can be used as a 13-digit GTIN.

Practical example: FNSKU barcodes: Even though there’s not a specific barcode type for FNSKU, you can still configure FNSKU barcodes in PlentyONE. Enter a meaningful name and select the desired type, e.g. Code 128.

Step: Sales channels

Setting Explanation

Barcode sales channel

Which sales platforms will you use this type of barcode on? Select all of the appropriate sales channels ().

Step: Done

Setting Explanation

Summary

Here you can see a summary of the settings that you selected. Click on Create barcode if you are satisfied with the settings.

Afterwards, you will have the following options:

To the barcode

The pop-up window will close and the newly created barcode type will open for further editing.

Create another barcode

The pop-up window will re-start for the next barcode type.

Close

The pop-up window will close.

2. Acquiring barcodes and saving a number range

Do you already have GTINs (barcodes) for your items? You might not if you directly import items and your manufacturer doesn’t assign GTINs. In this case, you can acquire GTINs from an organisation like GS1. For example, you can buy a range of 1000 barcode numbers.

But how do you get this pool of barcodes into PlentyONE? You don’t need to import them. Simply tell PlentyONE how many GTINs you have and which number your range begins with. Then when you assign a barcode to an item, the next available barcode will automatically be used.

Saving a GTIN number range:

  1. Go to Setup » Item » GTIN.

  2. Enter the starting value.
    → For 13 digit GTINs this must be a 12 digit value. The check digit is entered automatically.

  3. Enter the number of GTINs.

  4. Save () the settings.

Why doesn’t the number range look consecutive?

At first glance, it might not look like the numbers always increase by 1. But don’t forget that the last digit is a check digit. The 12 places before it are consecutive. Leave out the check digit when you enter the starting value.

3. Assigning barcodes to products

A barcode is linked to an individual variation and not to the item as a whole. So if you sell a t-shirt in the colours red or blue, for example, then the red and blue t-shirts will each have their own barcode.

There are a few different ways to assign barcodes to products:

Manually

If you only have a few products, then it will probably be quickest to manually link barcodes.

  1. Go to Item » Items » [Open variation] » Tab: Product details » Section: Barcodes.

  2. Click on .
    → A pop-up window will open.

  3. Select a previously configured barcode type from the Name drop-down list.

  4. Click Apply.
    → The data will be displayed as a table.

  5. Enter the code into the Code field.

  6. Save () the settings.

Automatically assigning a code

If you bought a range of GTIN 13 barcodes, then PlentyONE can automatically assign the next available barcode to your variation.

This assumes that you’ve already configured the necessary barcode types in PlentyONE and that you’ve bought a range of GTIN 13 barcodes.

  1. Go to Item » Items » [Open variation] » Tab: Product details »Section: Categories.

  2. Click on .
    → A pop-up window will open.

  3. Select a previously saved barcode configuration from the Name drop-down list.

  4. Click Apply.
    → The data will be displayed as a table.

  5. Within the element, click on and then on Generate barcode.

  6. Save () the settings.

This area is customisable.

You can customise this table. For example: you can decide yourself how columns should be sorted by default.

Further information.

3.1. SKU

Here you can see the variation’s marketplace-specific SKUs. If needed, you can manually add another SKU to the variation.

  1. Go to Item » Items » [Open variation] » Multichannels » SKU.

  2. Click on .
    → A pop-up window will open.

  3. Select the Referrer from the drop-down list.

  4. Select the Account from the drop-down list.
    Note: Not every marketplace has an account. In this case, you will only see the option Do not use account assignment.

  5. Click Apply.
    → The data will be displayed as a table.

  6. Enter the SKU and parent SKU.

  7. Save () the settings.

What is the difference between SKU and parent SKU?

The parent SKU is only necessary if you work with variation items.

  • The parent SKU is for the main variation.

  • The SKU is for the sub-variations.

You only need the SKU for items without variations.

3.2. Additional SKU

Additional SKU can be used in addition to the variation SKU for the stock export and the price export. Additional SKU can also be used to assign the variation when importing orders. You add them same way as a SKU.

3.3. ASIN/ePID/MOIN

Here you see the variation’s ASIN, ePID or MOIN. If needed, you can manually link another ASIN, ePID or MOIN with the variation.

  1. Go to Item » Items » [Open variation] » Multichannels » ASIN/ePID/MOIN.

  2. Click on Add ASIN/ePID/MOIN ().
    → A pop-up window will open.

  3. Select ASIN, ePID or MOIN from the Type drop-down list.

  4. Select the country platform from the Country drop-down list.

  5. Click Apply.
    → The data will be displayed as a table.

  6. Enter the ASIN, ePID or MOIN into the Value column.

  7. Save () the settings.

Setting Explanation

ASIN

The "Amazon Standard Identification Number" is a 10-digit, alphanumeric product identification that is provided by Amazon. The ASIN and ISBN are identical for books. The ASIN can be found on Amazon’s product page.

ePID

The "eBay Product ID" is a product identification that is provided by eBay.

MOIN

The "My OTTO Identification Number" is an alphanumeric product identification that is provided by OTTO Market. Since August 11th, 2021, every product on OTTO Market must have a MOIN.

Note: The MOIN is assigned by OTTO Market. You do not create it yourself. If you sell a product on OTTO Market and it’s also available through other sellers, then all of the offers will have the same MOIN.

3.4. Supplier

Who supplies you with your products? Here you can assign each of your products to one or more suppliers. This is useful so that you can:

Adding a supplier:

  1. Go to Item » Items » [Open variation] » Tab: Product details » Section: Supplier.

  2. Click on Add supplier ().
    → A pop-up window will open.

  3. Select the suppliers that you want to link.

  4. Click Apply.
    → The data will be displayed as a table.

  5. Save () the settings.

This area is customisable.

You can customise this table. For example: you can decide yourself how columns should be sorted by default.

Further information.
Have you already saved contact information for your suppliers?

Before you can specify who delivers which product, you first have to create the necessary contact data records for your suppliers. This page teaches you how it’s done.
Setting Explanation

ID

The ID of the link between variation and supplier. This ID is automatically generated by PlentyONE.

Supplier name

The supplier’s first and last name, as it was saved in the contact data record.

Purchase price from account

Is your supplier located in a different country and uses a different currency? Enter the variation’s purchase price in your supplier’s currency.

Note: Which currency is displayed here depends on which currency was saved in the contact data record. This currency will be used for reorders if it’s available.

Purchase price system currency

Enter the variation’s purchase price in your own currency.

Note: Depending on how the settings were configured in the menu Setup » Stock » Stock » Incoming items, this price may be overwritten when goods are received.

Minimum purchase

The minimum quantity that you have to order from the supplier.

Note: This value also serves as the minimum suggested reorder quantity.

Supplier item No.

Enter the number under which your supplier manages the variation.

Note: You can use this number to search for incoming items in the menu Stock » New incoming items.

Supplier item name

Enter the name under which your supplier manages the variation.

Last price query

Select the date from the calendar when you last queried the price from your supplier. This date helps you plan price negotiations.

Delivery time in days

Enter the number of days that your supplier usually needs to deliver reordered variations.

Note: The delivery time can affect the suggested reorder quantity and the delivery date for the reorder.

Discount

Enter the discount as a percentage if the supplier gives you a discount on the variation. When reordering items, the discount will only be taken into consideration if you selected the option Discountable ().

Discountable

Select this option () to activate the discount that was entered into the Discount column. The discount entered will not be used in reorders if this check mark is not saved.

Units contained

Do you and your supplier use different packaging units? Enter the supplier’s packaging unit if it differs from the number of “units contained” in the variation settings.

3.5. Images

Here you see all images that were uploaded to the item. Link the displayed images with the variation or add new images to the item via Further options » Details. Here you find how to add images and translations to the item.

Linking an image with a variation:

  1. Go to Item » Items » [Open variation] » Tab: Images.

  2. Click Link to variation (toggle_on).

  3. Save (save) the settings.

3.6. Prices

3.6.1. Costs

Price calculation

This information feeds into the price calculation of your sales prices.
Setting Explanation

Vat

Net purchase price

Enter the net purchase price.

Note: The purchase price is either calculated automatically or managed manually depending on how the settings were saved in the menu Setup » Stock » Stock » Incoming items.

Artikelpakete: The net purchase price can automatically be calculated based on the bundle components.

Net moving average purchase price

Enter the net moving average purchase price.

Note: It is recalculated every time stock is booked in. It is calculated from the purchase prices of all stocks that are available for the variation in the warehouse. Go to Setup » Stock » Stock » Incoming items and see which warehouses were activated with the setting Warehouse for moving average price. The moving average purchase price only takes items into account that were booked into one of these warehouses. If no warehouse is active, then no moving average purchase price is calculated.

Artikelpakete: The net moving average purchase price can automatically be calculated based on the bundle components.

Transportation costs

Note: This value is used for price calculations and for calculating the acquisition price.

Storage costs

Customs in %