Directory of data fields (new item UI)

This page serves purely as a reference. It explains the various elements and data fields within an item data record. Links direct you to further information and step-by-step instructions for using the individual data fields in a larger context.

Basic information about managing items

This page serves as a reference and assumes that you are already familiar with the following topics:

1. Item level

This chapter explains the elements and data fields that are available on the item level.

item variation levels

1.1. Toolbar

The toolbar is customisable. In other words, you can decide which information and buttons it should include.

item toolbar
Setting Explanation

Saves your changes to the data record.

Tip: While configuring the toolbar, you can decide whether users should be required to confirm their changes. Further information.

Information

Here you can see information about the item, e.g the name, ID and timestamp. If you move your cursor over the item name or item ID, then the cursor changes its shape (). Click on the name or the ID to copy it to the clipboard.

Tip: While configuring the toolbar, you can decide which item information should be displayed. Further information.

   

Flag 1 and 2 of the item. Which symbols are displayed in your own system depends on which flags were set for the item. Click on a symbol to select a different flag from the drop-down list. Further information about flags.

Reloads the item data record.

Click on the three dots to access additional functions.

format_align_left

Opens a pop-up window where you can generate labels. Further information about labels.

open_in_new

Opens the product in the plentyShop or on Amazon. Further information about the preview.

content_copy

Opens a pop-up window where you can copy the item. What exactly is copied?

delete

Opens a pop-up window where you will need to confirm the deletion.

123

Opens a pop-up window where you can manually enter serial numbers for the item. Further information about serial numbers.

playlist_add

A pop-up window opens, where you can create a new listing for the item on eBay.

Step: Select template

Templates help you create listings faster:

  • The templates include your regularly used listing settings.

  • If you select a listing template here, then its settings will be pre-selected in the next steps.

  • You save time because you don’t have to choose every setting separately.

Note: This drop-down list only includes the listing templates that you’ve already created.

Step: Settings

  • Type = What type of listing do you want to create? Select the type from the drop-down list.

  • Number per lot = Enter the item quantity that should be offered in the listing. The listing price applies to the entire quantity.

  • Stock dependence = Should your listing only be visible if there is sufficient stock? Further information about the setting.

  • Transfer as item number = Which information should be transmitted to eBay as the item number?

  • Contents = The drop-down list contains the combinations of content and unit that are available for the individual variations. Select whichever combination of content and unit should be used for the entire listing. The combination of content and unit from the main variation is pre-selected.

  • Tie to item price = Select this option () if you want to tie the listing’s price to the price of the item in PlentyONE.

    • Listing type fixed price: When the price changes in PlentyONE, it is not automatically changed on the market. You have to update the price manually or carry out a stock synchronisation. The price on the market can also change after the stock is synchronised if the exchange rate changed.

    • Listing type auction: The item price is used as the price for the "buy it now" option.

Step: Select market

Select one or more marketplaces for the listing.

Step: Summary

Here you can see a summary of the settings that you selected. Click on Create listing if you are satisfied with the settings.

subject

Opens the menu Sales Channels » Edit listings. The item ID is automatically entered into the search field. This directly shows you all of the listings for the item.

playlist_add_check

Opens the menu Sales Channels » Active listings. The item ID is automatically entered into the search field. This directly shows you all of the active listings for the item.

Expands and collapses the elements in this view.

1.2. Stock

Here you see an overview of the item’s stock. In other words, you’ll see how many copies of each variation are in stock. Click on the three dots () to correct the stock level or redistribute the stock.

Setting Explanation

Variation ID;
Variation name;
Variation number;
Barcode;
Attributes

The overview indicates how many copies of each variation are in stock. The variation ID, name, number, barcode and attributes tell you which variation the stock information applies to.

Warehouse;
Availability;
Bundle

Here you see general information about the variation. You can see which warehouse the item is stored in, which availability level it has and whether it is an item bundle.

Purchase price

The variation’s purchase price.

Note: In the menu Setup » Stock » Stock » Search, you can decide whether the average purchase price should be displayed here or the purchase price that is currently saved in the variation data record.

Value of goods

The value is calculated by multiplying the purchase price with the physical stock.

Example:

  • Purchase price = 20 EUR

  • Physical stock = 100 copies

  • Value of items = 20 x 100 = 2,000 EUR

Physical stock

Indicates how many copies of the item are physically in the warehouse.

Reserved stock

Indicates how many copies of the item are currently reserved.

  • Stock is reserved when there is a pending order or a warranty.

  • The stock stays reserved until the outgoing items are booked or until the order / warranty is cancelled.

  • The reserved stock is part of the physical stock because the reserved stock is still present in the warehouse.

Reserved stock for listings

Indicates how many copies of the item are currently in an auction on eBay and thus reserved.

Background info: In legal terms, listings are binding offers to potential customers. Therefore, it makes sense to be careful and to reserve those items offered in listings, even before they have a concrete order. Otherwise you might sell more variations than you have in stock.

You can decide whether or not you want items from active listings to be registered as reserved stock in PlentyONE.

  1. When you create a market listing, select limited (with reservation) for the stock dependence. This will reserve the listed quantity.

  2. As soon as a listing was successfully completed, the setting is no longer active. However, the sold item is now reserved within the order.

Reserved stock for bundles

Indicates how many item bundles are currently included in pending orders and thus reserved. The quantity of a variation that is reserved by an item bundle is also included in the quantity displayed in the Reserved stock column.

Reorder level

You can think of this value as a target value. In other words, how many copies of the item should ideally be in the warehouse.

Reorder level Δ

The difference to the reorder level. This value indicates how many copies need to be sold or reordered before you will get back to the reorder level.

Example 1:

  • Reorder level = 30 copies

  • Physical stock = 10 copies

  • Reorder level Δ = 20 copies

In this example, we want to have 30 copies of the item. Currently, there are only 10 copies in the warehouse. Therefore, we need to reorder 20 copies to get back to the target value.

Example 2:

  • Reorder level = 10 copies

  • Physical stock = 40 copies

  • Reorder level Δ = -30 copies

In this example, we want to have 10 copies of the item. Currently, there are only 40 copies in the warehouse. Therefore, we still need to sell 30 copies to get back to the target value.

Net stock

Indicates how many copies of the item are currently available for sale. The net stock is a subset of the physical stock. Substract all reserved quantities from the physical stock and you will get the net stock.

Supply

Here you see how many copies of the item are on their way to the warehouse. This replenishment value indicates how many units are currently being delivered to your warehouse.

history Stock correction

A pop-up window opens. Here you can enter the new physical stock level and choose a reason for the correction.

swap_horiz Redistribution

A pop-up window opens. Here you can move the stock from one storage location to another.

1.3. Images

Here you see a preview of all the images for this item. If necessary, you can upload additional images, save information about the images or delete specific images.

Example workflow

Imagine you sell a t-shirt in the colours red, green and blue. You want customers e.g. to automatically see an image of the green t-shirt when they select the colour green in your plentyShop. To do so:

  1. Upload all of the product images (i.e. images of the red, green and blue t-shirt variations).

  2. Save details about the individual images.

  3. Assign the images to the appropriate variations. For example, assign the green t-shirt image to the green t-shirt variation.

Uploading images

Option 1: Images element

  1. Go to Item » Items » [Open item] » Element: Images.

  2. Drag and drop the images into the appropriate area or select the images from where they are located on your computer.

Option 2: Left navigation

  1. Go to Item » Items » [Open item] » Left navigation: Images » Details.

  2. Drag and drop the images into the appropriate area or select the images from where they are located on your computer.

Technical specifications

File formats

The file formats supported for images are: PNG, JPG, GIF, SVG

File names

Image file names may contain the following characters:

  • Letters (a-z, A-Z) excluding umlauts

  • Numbers (0-9)

  • Underscores (_)

  • Hyphens (-)

Spaces and special characters such as umlauts are not permitted. When you upload images, spaces and special characters are replaced by hyphens (-).

Image sizes

Every time an item image is uploaded, PlentyONE creates the following versions:

  • High-resolution item image

  • Medium-sized item image

  • Item attribute image

  • Two preview images

Since PlentyONE does not scale up images, the source image must have at least the size and quality specified in the Sizes area. Larger images will be scaled down to the specified size.

Original images

Original images are no longer accessible after they have been uploaded. When you upload an image, PlentyONE uses it to generate the image sizes that are accessible via URL. The original image will no longer be accessible - also not via URL.

Saving details

Option 1: Images element

  1. Go to Item » Items » [Open item] » Element: Images.

  2. Within the element, click on and then on Details.
    → A window opens with item details.

  3. Customise the settings as needed.

  4. Save () the settings.

Option 2: Left navigation

  1. Go to Item » Items » [Open item] » Left navigation: Images » Details.

  2. Customise the settings as needed.

  3. Save () the settings.

Setting Explanation

URL

Here you see the image’s URL. The URL can be copied.

  1. Move your cursor over the URL.
    → The cursor’s shape changes ().

  2. Click on the URL to copy it to the clipboard.

Position

Enter a position number. This specifies which image should be displayed in the plentyShop first, second, third etc.

Name - EN

Enter a name for the image. The name is relevant for SEO, i.e. it helps search engines better index the item. Use appropriate keywords in the image names to make the images more relevant to search engines. This also increases traffic on the page, for example if the image is found with the Google image search.

Note: The image name is limited to 256 characters.

Alternative text - EN

Enter an alternative text for the image. If the image can’t be displayed (e.g. because of browser settings, firewall, etc), then the customer will see the alternative text instead. The alternative text is not relevant for SEO. It is simply displayed as an alternative to the image.

Note: The alternative text is limited to 256 characters.

Availability

Which sales channels should this image appear on? Select () the appropriate clients and/or markets.

Market attribute link

Select an attribute value to link the item image for marketplaces with this attribute value. The image will only be transferred to marketplaces where item variations have this attribute value.

Note: This option is only displayed if:

Size

Displays the image size in pixels and kilo bytes.

Translating image name and texts

Option 1: Images element

  1. Go to Item » Items » [Open item] » Element: Images.

  2. Within the element, click on and then on Translations.
    → A window for translations opens.

  3. Select languages from the drop-down lists on the left and right. Example: the source language on the left and the target language on the right.

  4. Enter the image name and alternative text in the selected languages.

  5. Save () the settings.

Option 2: Left navigation

  1. Go to Item » Items » [Open item] » Left navigation: Images » Translations.

  2. Select languages from the drop-down lists on the left and right. Example: the source language on the left and the target language on the right.

  3. Enter the image name and alternative text in the selected languages.

  4. Save () the settings.

Linking images with variations

Linking images to a single variation

  1. Go to Item » Items » [Open variation] » Element: Images.

  2. Select the images () that you want to link.

  3. Save () the settings.

Linking images to multiple variations

  1. Go to Item » Items » [Open item] » Variation overview.

  2. Choose which variations () should be linked to images.

  3. Click on .
    → A pop-up window will open.

  4. Select the images () that you want to link.

  5. Save () the settings.

This method only adds new image links. Previously existing links will not be changed.
You can move your cursor over an image in the pop-up window to enlarge it.
You can enter text or numbers into the search field in the pop-up window. Example: part of an image URL or an image ID. This narrows down the list of displayed images.

1.4. Texts

Here you’ll save item texts like a preview text, technical data and keywords.

Would you rather save variation-specific texts?

The texts here apply to the entire item. In other words, the texts apply to all of the variations. It’s also possible to save variation-specific texts.

  1. First, you’ll create properties of the type Text or HTML.

  2. Then you’ll link these properties with the appropriate variations.
Character counter

There is a character counter in the lower right corner of the data fields. Here you can see the maximum number of characters permitted. Example: the item name is limited to 240 characters.
Setting Explanation

Language

Which language do you want to write the texts in? Select languages from the drop-down lists on the left and right.

Note: By default, this is a bilingual view with German and English. But you can customise the view and specify which languages you need, i.e. choose different languages or create a single-language view. Further information can be found in the practical example below.

Name 1

Enter a name for the item. This is the item’s default name, which is used in the plentyShop and on marketplaces.

Note: The item name is used to create the item URL. Open the plentyShop LTS assistant and navigate to the step SEO if you want to decide whether name 1, 2 or 3 should be used for the meta title and the item URL.

Name 2

Enter a name for the item. This is an alternative item name that can be used for example for markets.

Note: The item name is used to create the item URL. Open the plentyShop LTS assistant and navigate to the step SEO if you want to decide whether name 1, 2 or 3 should be used for the meta title and the item URL.

Name 3

Enter a name for the item. This is an alternative item name that can be used for example for markets.

Note: The item name is used to create the item URL. Open the plentyShop LTS assistant and navigate to the step SEO if you want to decide whether name 1, 2 or 3 should be used for the meta title and the item URL.

Preview text

Enter a preview text for the item. The preview text can be entered in HTML format or as plain text.

Note: The preview text is a short text which can be displayed in item lists.

Item text

Enter an item text. The item text is a detailed description, which is displayed in the item layout in the plentyShop.

Note: Click on the drop-down list in the upper right corner and select your preferred editor for entering text or HTML.

Technical data

Enter technical data for the item.

Note: Click on the drop-down list in the upper right corner and select your preferred editor for entering text or HTML.

URL path

The item’s URL path in the plentyShop. By default, the URL path consists of the categories and the item name. PlentyONE automatically assigns the path when the item is created. The path is displayed as part of the URL when the item is viewed in the plentyShop.

HTML title for online shop

You can enter a custom HTML <title> attribute for each item. If this field is not filled in, the HTML title of the item is output as Item name | Shop name. This setting applies to both PlentyONE Shop and its predecessor plentyShop LTS. A customised HTML title can have a positive effect on your SEO ranking.

Meta description

Enter a meta description for the item.

Note: The meta description makes it easier for search engines to find the item.

Meta keywords

Enter keywords for the item.

Note: The meta keywords make it easier for search engines to find the item.
Practical example: creating a single-language or multi-language view

By default, this is a bilingual view with German and English. But while you customise the view, you can decide which languages you need and which order they should be displayed in. For example, you could create a monolingual view. Or you could choose different languages and thus create a customised translation view.

  1. Add the element Translations panel as many times as needed.

  2. Open the portlet’s settings ().

  3. Click on Configure languages.

  4. Which languages should be displayed together? Select one or more languages ().

  5. Which language should be displayed first, second, third, etc?

    1. Move your cursor over a language with the symbol drag_indicator.
      → Your mouse cursor changes shape ().

    2. Drag the language to the appropriate position.

  6. Save () the view.

Imagine your product texts are translated from English into German, French, Spanish and Italian. The view would be very cluttered if you displayed all of the languages together. Instead, only select the first language pair, e.g. English and German. Then add the translation panel a second time and select the next language pair, e.g. English and French. Repeat the process as many times as necessary. The translation panels are displayed one underneath the other. They can be expanded or collapsed as needed ().

1.5. Settings

This element includes basic item options.

Setting Explanation

Subscription

Is a subscription available for the item? Select the appropriate answer from the drop-down list.

Note: Subscriptions are set up in the scheduler. The scheduler is an individual module in PlentyONE that allows an item to be shipped in regular intervals. The scheduler menu is only visible in PlentyONE if you’ve booked the module.

Age restriction

Select the appropriate age rating from the drop-down list.

Note: Items with an 18+ age rating must be linked to a shipping profile for which the PostIdent option was activated.

Condition

Select the item’s condition from the drop-down list. New is set by default.

Condition for API

Select the item’s API condition from the drop-down list. New is set by default.

Note: The API condition is used for the market Amazon.

Promotional coupon/POS discount

Should it be possible to redeem promotional coupons for this item? Select the appropriate answer from the drop-down list.

  • Permitted = Customers can redeem promotional codes when they buy a variation of this item. Cashiers can grant discounts while selling the item with PlentyONE POS. Customer class discounts are applied automatically.

  • Not permitted = Customers cannot redeem promotional codes when they buy a variation of this item. Cashiers cannot grant discounts while selling the item with PlentyONE POS. Customer class discounts are not applied.

  • Purchasable with coupon only = The item variation can only be purchased if a promotional code was entered.

Serial number

Should it be possible to scan this item’s serial number during a process? Select the appropriate answer from the drop-down list.

Shipping package

Do you want to use shipping packages for this item? Select the appropriate answer from the drop-down list.

Note: Shipping packages have specific dimensions. If you enter dimensions for your variations, then the appropriate shipping package will automatically be assigned.

Manufacturer

Who makes this item? Select the appropriate manufacturer from the drop-down list.

Note: This list only includes the manufacturer data records that you’ve already saved in PlentyONE.

Max. order quantity

Enter a value to limit how many copies of the item can be bought at once.

  • 0 = The maximum order quantity applies per variation. This quantity is saved in the variation’s tab Settings under the option Max. order quantity.

  • Value greater than 0 = Customers cannot order more than this total quantity. This limit applies to all of the item’s variations. Decimal values are possible, e.g. allowing customers to order products by weight or length. This value takes priority over the maximum order quantity saved within the individual variations.

Manufacturing country

Which country was the item manufactured in? Select the appropriate country from the drop-down list.

Revenue account

Enter up to 11 digits for the revenue account.

Stock type

Select the appropriate stock type from the drop-down list.

Stock type Explanation

Stocked item;
Production item;
Special order item

These types do not have a pre-defined function. However, they are well-suited for differentiating between various types of products.

Example of use: Imagine you sell mass-produced items and custom-made items. Orders that include custom-made items need to be processed differently. In this case, you could designate your mass-produced items as "Stocked items" and your custom-made items as "Special order items". Then you could set up an event procedure, which automatically switches orders containing custom-made items to a particular status.

Colli

Select if the item is to be shipped in several packages. For additional packages, individual items with the stock type Colli must be created in PlentyONE, but these items should not be activated for the plentyShop.

Note: You are limited to these four stock types. It is not possible to create additional stock types.

1.6. Multi-Channel

These settings relate to listing templates. The basic idea is simple. Rather than individually configuring the settings for every single eBay offer, you create a template, which includes the typical offer settings.

Setting Explanation

Listing template

Choose a previously created listing template to link it with this item.

eBay category 1;
eBay category 2

Enter the eBay category IDs for this item.

Use case: in the first step, you’ll create listing templates that apply to all categories. Then in the second step, you’ll specify the category ID for each individual item.

Store category 1;
Store category 2

Enter the eBay store category for this item.

Use case: in the first step, you’ll create listing templates that apply to all store categories. Then in the second step, you’ll specify the store category for each individual item.

1.7. Amazon

Use the settings in this element to prepare your items for being sold on Amazon.

Setting Explanation

FBA Fulfillment

Should the item be sold via FBA? If so, then select the appropriate Amazon marketplace from the drop-down list.

  • AMAZON_EU = Europe

  • AMAZON_FE = Far East

  • AMAZON_NA = North America

Product type (Deprecated)

Select the appropriate Amazon product type from the drop-down list. You can think of the product type as the Amazon category under which this item should appear. When you transmit your items to Amazon, you’ll transmit one product type at a time, i.e. one category at a time.

Note: You can download an overview of Amazon product types here. The table lists the product types and their corresponding IDs.

Product type

Select the appropriate Amazon product type from the drop-down list. The product type is the Amazon category under which this item should appear. These product types are used for the new connection to Amazon.
Product types cannot be imported, because they come directly from Amazon. You have the option to import values that are assigned to items.

Note: There are only active values in the drop down list. In the Setup » Markets » Amazon » Add catalogue templates menu you can activate and deactivate values.

Amazon FBA

Should the item be sold via FBA? If so, then select this option ().

Note: By doing so, the FBA stock of this item can be imported into PlentyONE and Amazon Multi-Channel orders that are shipped with FBA can be booked.

1.8. Shipping profiles

Setting Explanation

Shipping profiles

Select () at least one shipping profile per item. Otherwise the shipping costs may not be calculated correctly. No shipping profile is selected by default. If an order contains items without a shipping profile, then the items will be given the default shipping profile for the default online store. If no default shipping profile was specified, then the shipping profile with the highest priority will be used.

1.9. Webshop

Setting Explanation

Webshop

Should this item be highlighted with a store special? If so, then select the appropriate type of store special from the drop-down list. In other words, decide whether you want to call this item a special offer, a new item or a top item.

1.10. Ebay titles

Setting Explanation

eBay-title 1 - 9

Enter the eBay listing’s title here. This links the listing title to the item.

Background info: Listings are retrieved on an hourly basis. While being retrieved, the listing is assigned to an item. The listings and items are matched smoothly if the listing was created with PlentyONE or if the item has the same name as the listing title.

If the item name differs, you can enter the listing title. This improves the matching accuracy. This link also makes it possible to import listings that were set up with other tools into PlentyONE and have them automatically assigned to the correct item.

1.11. Cross Selling

In cross-selling, you subtly encourage customers to spend more money. This is done by offering additional products that relate to the purchased product. For example, you could link a guitar to a pack of replacement strings, a song book and a guitar strap.

Here you see the item’s cross-selling links. If necessary, you can link the item to any number of other products from your portfolio.

  1. Go to Item » Items » [Open item] » Element: Cross Selling.

  2. Click on Add cross selling item ().
    → A pop-up window will open.

  3. Select all the cross-sellers () that should be linked to the main item, e.g. select the replacement strings, the song book and the guitar strap.

  4. Click on Apply.
    → The data will be displayed as a table.

  5. Select the appropriate relationship from the drop-down list.

  6. Save () the settings.

1.12. Custom portlet

The custom portlet differs from pre-configured portlets in two important ways. The custom portlet:

  • can be added any number of times.

  • includes all of the data fields and not just a subset, as is the case with pre-configured portlets.

Thanks to custom portlets, you are not limited to the pre-defined settings. Rather, you can decide which exact settings a portlet should include.

Example: Imagine you’re not satisfied with how the global settings are arranged by default. You would rather have separate groups for the manufacturer settings and the conditions. Such a scenario can be accomplished with custom portlets.

  1. Add any number of custom portlets.

  2. Give the portlets meaningful names.

  3. Add the appropriate item data fields to the portlets.

details custom portlets

2. Variation level

This chapter explains the elements and data fields that are available on the variation level.

item variation levels

2.1. Toolbar

The toolbar is customisable. In other words, you can decide which information and buttons it should include.

variation toolbar
Setting Explanation

Saves your changes to the data record.

Tip: While configuring the toolbar, you can decide whether users should be required to confirm their changes. Further information.

Information

Here you can see information about the variation, e.g the name, ID and timestamp. If you move your cursor over the name or ID, then the cursor changes its shape (). Click on the name or the ID to copy it to the clipboard.

Tip: While configuring the toolbar, you can decide which information should be displayed. Further information.

Opens the inheritance settings.

  1. Decide which settings should be inherited:

    1. Select the settings that should be inherited ().

    2. Deselect the settings that should not be inherited ().

  2. Click on Execute.

  3. Change the non-inherited settings as needed.

  4. Save () the settings.

Note: This button is greyed out in the main variation. You can only click on the button in a sub-variation.

More information about inheritance.

Reloads the item data record.

Click on the three dots to access additional functions.

format_align_left

Opens a pop-up window where you can generate labels. Further information about labels.

open_in_new

Opens the product in the plentyShop or on Amazon. Further information about the preview.

delete

Opens a pop-up window where you will need to confirm the deletion.

star

Opens a pop-up window where you can turn the sub-variation into the main variation. Further information.

Expands and collapses the elements in this view.

2.2. Properties

Here you can see the variation’s properties. If needed, you can manually link further properties with the variation.

Requirement

This assumes that you’ve already configured the necessary properties in PlentyONE.
Character counter

There is a character counter in the lower right corner of the data fields. Here you can see the maximum number of characters permitted. Example: properties of the type text and HTML are limited to 65535 characters.
Linking a single property to the variation

  1. Go to Item » Items » [Open variation] » Left navigation: Properties.

  2. Click on and then on Link property.
    → A pop-up window will open.

  3. Select the properties that you want to link ().

  4. Click on Apply.
    → The data will be displayed as a table.

  5. Depending on the type of property, you might need to enter additional information. For example, if the property is something like a weight or a length, then it will be necessary to enter a numeric value. You can find further information in the following table.

  6. Save () the settings.

Linking multiple properties via the group function

  1. Go to Item » Items.

  2. Set search filters as needed and start the search.

  3. Select () the variations to be edited.

  4. In the toolbar, click on layers » layers Variation group function.
    → The Variation group function window opens.

  5. Select the action Add properties from the drop-down list ().
    → The action will be added to the lower part of the window.

  6. Select the properties that should be linked to the variations.

  7. Execute the group function.
    → Depending on the type of property, you might need to enter additional information in the menu Item » Items » [Open variation] » Left navigation: Properties. For example, if the property is something like a weight or a length, then it will be necessary to enter a numeric value. You can find further information in the following table.

  8. Save () the settings.

Further information about using the group function.

Linking a property group

  1. Go to Item » Items » [Open variation] » Left navigation: Properties.

  2. Click on and then on Link property groups.
    → A pop-up window will open.

  3. Select the groups that you want to link ().

  4. Click on Apply.
    → The data will be displayed as a table.

  5. Depending on the type of property, you might need to enter additional information. For example, if the property is something like a weight or a length, then it will be necessary to enter a numeric value. You can find further information in the following table.

  6. Save () the settings.

Type Explanation

Storage location properties

Select a value and a group from the drop down menu.

Click on Delete property (delete), to delete the property.

None

No further action is necessary.

Whole number

Enter the numerical value as a whole number, e.g. 350 centimetres.

Decimal number

Enter the numerical value as a decimal number, e.g. 3.5 metres.

Selection

Select the appropriate option from the drop-down list.

Multi selection

Check all of the appropriate options ().

Date

Enter the date or click on today and select the date from the calendar.

File

  1. Click on and then on Upload file.

  2. Select the file from where it is saved on your computer.

  3. The file will not become available until you have saved the changes.

Note: Click on and then on Delete file if you want to remove the file again, e.g. and replace it with a new file.

Character string

Enter an alphanumeric character string.

HTML

Enter text with HTML formatting.

Note: In the portlet’s settings, you can specify which language should be displayed on the left and right side. You can also select a different language from the drop-down list.

Text

Enter plain text.

Note: In the portlet’s settings, you can specify which language should be displayed on the left and right side. You can also select a different language from the drop-down list.
Practical example: sorting properties by type

While you customise the view, you can add the properties element multiple times. One possible application is displaying every type of property as a separate portlet.

  1. Add the elements Properties and Text properties as many times as needed.

  2. Open the portlet’s settings ().

  3. Customise the settings as needed.

  4. Save () the view.

Setting Explanation

Name

Give the portlet a meaningful name.

Table columns

Decide which information should be displayed.

Types

Decide which property types the portlet should include.

1. Language;
2. Language

Only for text properties. Decide which language should be displayed on the left and right side.
Practical example: order properties

  • In PlentyONE, personalised items are sold with the help of order properties. Example: Your customers should be able to upload a photo that is printed on a t-shirt.

  • Order properties are a special type of properties. Customers can choose them in the plentyShop and order them along with the product.

Further information about the procedure.

2.3. Settings

This element includes basic options for the variation.

Setting Explanation

Variation name

Enter a name for the variation.

Variation number

Enter a number for the variation.

Recommendation: If you leave this field blank, then PlentyONE will automatically assign the next available variation number. The number will be assigned according to the pattern saved in the menu Setup » Item » Settings.

External ID

Enter an external variation ID.

Use case: The external variation number facilitates importing items and variations from an external system.

Model

Enter a model name for the variation.

Position

Enter a position number for the variation.

Variations can be sorted by their position number in the back end and front end.

Back end: Search for items in the menu Item » Edit items. Move your mouse cursor over the column header Position. Click on the small triangle () to display the items in ascending or descending order by their position number.

Front end: Select the appropriate sorting option in the plentyShop LTS assistant.

Note: Open the plentyShop LTS assistant and navigate to Pagination and sorting » Additional sorting options. If the option Calculate the variation position based on monthly sales is set to Yes, then manually entered position numbers will be overwritten.

2.4. Content/Dimensions

Setting Explanation

Quantity

Enter a number into the field on the left.

Unit

Select a unit from the drop-down list on the right.

Height in mm;
Length in mm;
Width in mm

Enter the variation’s dimensions. Make sure you enter the dimensions in millimetres.

Gross weight in grams

Enter the variation gross weight in grams.

Background info: For individually packaged variations, the gross weight is the weight of the variation including packaging. The value is used to calculate shipping packages and weight-based shipping costs.

Item bundles: The gross weight can automatically be calculated based on the bundle components.

Net weight in grams

Enter the variation’s net weight in grams.

Background info: The net weight is the weight of the variation without packaging.

Item bundles: The gross weight can automatically be calculated based on the bundle components.

Units contained

Units contained describes several sales units combined in one package. Default setting: 1.

Note: This value does not influence how the unit price is calculated.

Show unit price

Select this option (toggle_on) if you want the unit price to be displayed in the plentyShop.

Background info: The unit price tells you how much the item costs per pound, litre or other unit of measure. It’s calculated based on the item’s unit, content and price. The unit price allows consumers to compare prices. In some countries, the unit price must be specified for products that are sold by weight, volume, length or surface area.

2.5. Costs

Price calculation

This information feeds into the price calculation of your sales prices.
Setting Explanation

VAT

Select the variation’s VAT rate from the drop-down list.

Net purchase price

Enter the net purchase price.

Note: The purchase price is either calculated automatically or managed manually depending on how the settings were saved in the menu Setup » Stock » Stock » Incoming items.

Item bundles: the net purchase price can automatically be calculated based on the bundle components.

Net moving average purchase price

Enter the net moving average purchase price.

Note: It is recalculated every time stock is booked in. It is calculated from the purchase prices of all stocks that are available for the variation in the warehouse. Go to Setup » Stock » Stock » Incoming items and see which warehouses were activated with the setting Warehouse for moving average price. The moving average purchase price only takes items into account that were booked into one of these warehouses. If no warehouse is active, then no moving average purchase price is calculated.

Item bundles: the moving average purchase price can automatically be calculated based on the bundle components.

Transportation costs

Enter the net transportation costs for the variation.

Note: This value is used for price calculations and for calculating the acquisition price.

Storage costs

Enter the net storage costs for the variation.

Customs in %

Enter the customs value as a percentage.