Directory of data fields (new item UI)

Saves your changes to the data record.

Tip: While configuring the toolbar, you can decide whether users should be required to confirm their changes. Further information.

Here you can see information about the item, e.g the name, ID and timestamp. If you move your cursor over the item name or item ID, then the cursor changes its shape (). Click on the name or the ID to copy it to the clipboard.

Tip: While configuring the toolbar, you can decide which item information should be displayed. Further information.

Flag 1 and 2 of the item. Which symbols are displayed in your own system depends on which flags were set for the item. Click on a symbol to select a different flag from the drop-down list. Further information about flags.

Reloads the item data record.

Click on the three dots to access additional functions.

Opens a pop-up window where you can generate labels. Further information about labels.

Opens the product in the plentyShop or on Amazon. Further information about the preview.

Opens a pop-up window where you can copy the item. What exactly is copied?

Opens a pop-up window where you will need to confirm the deletion.

Opens a pop-up window where you can manually enter serial numbers for the item. Further information about serial numbers.

A pop-up window opens, where you can create a new listing for the item on eBay.

Opens the menu Sales Channels » Edit listings. The item ID is automatically entered into the search field. This directly shows you all of the listings for the item.

Opens the menu Sales Channels » Active listings. The item ID is automatically entered into the search field. This directly shows you all of the active listings for the item.

Expands and collapses the elements in this view.

The overview indicates how many copies of each variation are in stock. The variation ID, name, number, barcode and attributes tell you which variation the stock information applies to.

Here you see general information about the variation. You can see which warehouse the item is stored in, which availability level it has and whether it is an item bundle.

The variation’s purchase price.

Note: In the menu Setup » Stock » Stock » Search, you can decide whether the average purchase price should be displayed here or the purchase price that is currently saved in the variation data record.

The value is calculated by multiplying the purchase price with the physical stock.

Example:

Indicates how many copies of the item are physically in the warehouse.

Indicates how many copies of the item are currently reserved.

Indicates how many copies of the item are currently in an auction on eBay and thus reserved.

Background info: In legal terms, listings are binding offers to potential customers. Therefore, it makes sense to be careful and to reserve those items offered in listings, even before they have a concrete order. Otherwise you might sell more variations than you have in stock.

You can decide whether or not you want items from active listings to be registered as reserved stock in PlentyONE.

Indicates how many item bundles are currently included in pending orders and thus reserved. The quantity of a variation that is reserved by an item bundle is also included in the quantity displayed in the Reserved stock column.

You can think of this value as a target value. In other words, how many copies of the item should ideally be in the warehouse.

The difference to the reorder level. This value indicates how many copies need to be sold or reordered before you will get back to the reorder level.

Example 1:

In this example, we want to have 30 copies of the item. Currently, there are only 10 copies in the warehouse. Therefore, we need to reorder 20 copies to get back to the target value.

Example 2:

In this example, we want to have 10 copies of the item. Currently, there are only 40 copies in the warehouse. Therefore, we still need to sell 30 copies to get back to the target value.

Indicates how many copies of the item are currently available for sale. The net stock is a subset of the physical stock. Substract all reserved quantities from the physical stock and you will get the net stock.

Here you see how many copies of the item are on their way to the warehouse. This replenishment value indicates how many units are currently being delivered to your warehouse.

Image file names may contain the following characters:

Spaces and special characters such as umlauts are not permitted. When you upload images, spaces and special characters are replaced by hyphens (-).

Every time an item image is uploaded, PlentyONE creates the following versions:

Since PlentyONE does not scale up images, the source image must have at least the size and quality specified in the Sizes area. Larger images will be scaled down to the specified size.

Here you see the image’s URL. The URL can be copied.

Enter a position number. This specifies which image should be displayed in the plentyShop first, second, third etc.

Enter a name for the image. The name is relevant for SEO, i.e. it helps search engines better index the item. Use appropriate keywords in the image names to make the images more relevant to search engines. This also increases traffic on the page, for example if the image is found with the Google image search.

Note: The image name is limited to 256 characters.

Enter an alternative text for the image. If the image can’t be displayed (e.g. because of browser settings, firewall, etc), then the customer will see the alternative text instead. The alternative text is not relevant for SEO. It is simply displayed as an alternative to the image.

Note: The alternative text is limited to 256 characters.

Which sales channels should this image appear on? Select () the appropriate clients and/or markets.

Select an attribute value to link the item image for marketplaces with this attribute value. The image will only be transferred to marketplaces where item variations have this attribute value.

Note: This option is only displayed if:

Displays the image size in pixels and kilo bytes.

Which language do you want to write the texts in? Select languages from the drop-down lists on the left and right.

Note: By default, this is a bilingual view with German and English. But you can customise the view and specify which languages you need, i.e. choose different languages or create a single-language view. Further information can be found in the practical example below.

Enter a name for the item. This is the item’s default name, which is used in the plentyShop and on marketplaces.

Note: The item name is used to create the item URL. Open the plentyShop LTS assistant and navigate to the step SEO if you want to decide whether name 1, 2 or 3 should be used for the meta title and the item URL.

Enter a name for the item. This is an alternative item name that can be used for example for markets.

Note: The item name is used to create the item URL. Open the plentyShop LTS assistant and navigate to the step SEO if you want to decide whether name 1, 2 or 3 should be used for the meta title and the item URL.

Enter a name for the item. This is an alternative item name that can be used for example for markets.

Note: The item name is used to create the item URL. Open the plentyShop LTS assistant and navigate to the step SEO if you want to decide whether name 1, 2 or 3 should be used for the meta title and the item URL.

Enter a preview text for the item. The preview text can be entered in HTML format or as plain text.

Note: The preview text is a short text which can be displayed in item lists.

Enter an item text. The item text is a detailed description, which is displayed in the item layout in the plentyShop.

Note: Click on the drop-down list in the upper right corner and select your preferred editor for entering text or HTML.

Enter technical data for the item.

Note: Click on the drop-down list in the upper right corner and select your preferred editor for entering text or HTML.

The item’s URL path in the plentyShop. By default, the URL path consists of the categories and the item name. PlentyONE automatically assigns the path when the item is created. The path is displayed as part of the URL when the item is viewed in the plentyShop.

You can enter a custom HTML <title> attribute for each item. If this field is not filled in, the HTML title of the item is output as Item name | Shop name. This setting applies to both PlentyONE Shop and its predecessor plentyShop LTS. A customised HTML title can have a positive effect on your SEO ranking.

Enter a meta description for the item.

Note: The meta description makes it easier for search engines to find the item.

Enter keywords for the item.

Note: The meta keywords make it easier for search engines to find the item.

Is a subscription available for the item? Select the appropriate answer from the drop-down list.

Note: Subscriptions are set up in the scheduler. The scheduler is an individual module in PlentyONE that allows an item to be shipped in regular intervals. The scheduler menu is only visible in PlentyONE if you’ve booked the module.

Select the appropriate age rating from the drop-down list.

Note: Items with an 18+ age rating must be linked to a shipping profile for which the PostIdent option was activated.

Select the item’s condition from the drop-down list. New is set by default.

Select the item’s API condition from the drop-down list. New is set by default.

Note: The API condition is used for the market Amazon.

Should it be possible to redeem promotional coupons for this item? Select the appropriate answer from the drop-down list.

Should it be possible to scan this item’s serial number during a process? Select the appropriate answer from the drop-down list.

Do you want to use shipping packages for this item? Select the appropriate answer from the drop-down list.

Note: Shipping packages have specific dimensions. If you enter dimensions for your variations, then the appropriate shipping package will automatically be assigned.

Who makes this item? Select the appropriate manufacturer from the drop-down list.

Note: This list only includes the manufacturer data records that you’ve already saved in PlentyONE.

Enter a value to limit how many copies of the item can be bought at once.

Which country was the item manufactured in? Select the appropriate country from the drop-down list.

Enter up to 11 digits for the revenue account.

Select the appropriate stock type from the drop-down list.

Note: You are limited to these four stock types. It is not possible to create additional stock types.

Choose a previously created listing template to link it with this item.

Enter the eBay category IDs for this item.

Use case: in the first step, you’ll create listing templates that apply to all categories. Then in the second step, you’ll specify the category ID for each individual item.

Enter the eBay store category for this item.

Use case: in the first step, you’ll create listing templates that apply to all store categories. Then in the second step, you’ll specify the store category for each individual item.

Should the item be sold via FBA? If so, then select the appropriate Amazon marketplace from the drop-down list.

Select the appropriate Amazon product type from the drop-down list. You can think of the product type as the Amazon category under which this item should appear. When you transmit your items to Amazon, you’ll transmit one product type at a time, i.e. one category at a time.

Note: You can download an overview of Amazon product types here. The table lists the product types and their corresponding IDs.

Select the appropriate Amazon product type from the drop-down list. The product type is the Amazon category under which this item should appear. These product types are used for the new connection to Amazon.
Product types cannot be imported, because they come directly from Amazon. You have the option to import values that are assigned to items.

Note: There are only active values in the drop down list. In the Setup » Markets » Amazon » Add catalogue templates menu you can activate and deactivate values.

Should the item be sold via FBA? If so, then select this option ().

Note: By doing so, the FBA stock of this item can be imported into PlentyONE and Amazon Multi-Channel orders that are shipped with FBA can be booked.

Select () at least one shipping profile per item. Otherwise the shipping costs may not be calculated correctly. No shipping profile is selected by default. If an order contains items without a shipping profile, then the items will be given the default shipping profile for the default online store. If no default shipping profile was specified, then the shipping profile with the highest priority will be used.

Should this item be highlighted with a store special? If so, then select the appropriate type of store special from the drop-down list. In other words, decide whether you want to call this item a special offer, a new item or a top item.

Enter the eBay listing’s title here. This links the listing title to the item.

Background info: Listings are retrieved on an hourly basis. While being retrieved, the listing is assigned to an item. The listings and items are matched smoothly if the listing was created with PlentyONE or if the item has the same name as the listing title.

If the item name differs, you can enter the listing title. This improves the matching accuracy. This link also makes it possible to import listings that were set up with other tools into PlentyONE and have them automatically assigned to the correct item.

Saves your changes to the data record.

Tip: While configuring the toolbar, you can decide whether users should be required to confirm their changes. Further information.

Here you can see information about the variation, e.g the name, ID and timestamp. If you move your cursor over the name or ID, then the cursor changes its shape (). Click on the name or the ID to copy it to the clipboard.

Tip: While configuring the toolbar, you can decide which information should be displayed. Further information.

Opens the inheritance settings.

Note: This button is greyed out in the main variation. You can only click on the button in a sub-variation.

More information about inheritance.

Reloads the item data record.

Click on the three dots to access additional functions.

Opens a pop-up window where you can generate labels. Further information about labels.

Opens the product in the plentyShop or on Amazon. Further information about the preview.

Opens a pop-up window where you will need to confirm the deletion.

Opens a pop-up window where you can turn the sub-variation into the main variation. Further information.

Expands and collapses the elements in this view.

Select a value and a group from the drop down menu.

Click on Delete property (delete), to delete the property.

No further action is necessary.

Enter the numerical value as a whole number, e.g. 350 centimetres.

Enter the numerical value as a decimal number, e.g. 3.5 metres.

Select the appropriate option from the drop-down list.

Check all of the appropriate options ().

Enter the date or click on today and select the date from the calendar.

Note: Click on and then on Delete file if you want to remove the file again, e.g. and replace it with a new file.

Enter an alphanumeric character string.

Enter text with HTML formatting.

Note: In the portlet’s settings, you can specify which language should be displayed on the left and right side. You can also select a different language from the drop-down list.

Enter plain text.

Note: In the portlet’s settings, you can specify which language should be displayed on the left and right side. You can also select a different language from the drop-down list.

Enter a name for the variation.

Enter a number for the variation.

Recommendation: If you leave this field blank, then PlentyONE will automatically assign the next available variation number. The number will be assigned according to the pattern saved in the menu Setup » Item » Settings.

Enter an external variation ID.

Use case: The external variation number facilitates importing items and variations from an external system.

Enter a model name for the variation.

Enter a position number for the variation.

Variations can be sorted by their position number in the back end and front end.

Back end: Search for items in the menu Item » Edit items. Move your mouse cursor over the column header Position. Click on the small triangle () to display the items in ascending or descending order by their position number.

Front end: Select the appropriate sorting option in the plentyShop LTS assistant.

Note: Open the plentyShop LTS assistant and navigate to Pagination and sorting » Additional sorting options. If the option Calculate the variation position based on monthly sales is set to Yes, then manually entered position numbers will be overwritten.

Enter a number into the field on the left.

Select a unit from the drop-down list on the right.

Enter the variation’s dimensions. Make sure you enter the dimensions in millimetres.

Enter the variation’s gross weight in grams or kilograms.

Background info: For individually packaged variations, the gross weight is the weight of the variation including packaging. The value is used to calculate shipping packages and weight-based shipping costs.

Item bundles: The gross weight can automatically be calculated based on the bundle components.

Enter the variation’s net weight in grams or kilograms.

Background info: The net weight is the weight of the variation without packaging.

Item bundles: The net weight can automatically be calculated based on the bundle components.

Units contained describes several sales units combined in one package. Default setting: 1.

Note: This value does not influence how the unit price is calculated.

Select this option () if you want the unit price to be displayed in the plentyShop.

Background info: The unit price tells you how much the item costs per pound, litre or other unit of measure. It’s calculated based on the item’s unit, content and price. The unit price allows consumers to compare prices. In some countries, the unit price must be specified for products that are sold by weight, volume, length or surface area.

Select the variation’s VAT rate from the drop-down list.

Enter the net purchase price.

Note: The purchase price is either calculated automatically or managed manually depending on how the settings were saved in the menu Setup » Stock » Stock » Incoming items.

Item bundles: the net purchase price can automatically be calculated based on the bundle components.

Enter the net moving average purchase price.

Note: It is recalculated every time stock is booked in. It is calculated from the purchase prices of all stocks that are available for the variation in the warehouse. Go to Setup » Stock » Stock » Incoming items and see which warehouses were activated with the setting Warehouse for moving average price. The moving average purchase price only takes items into account that were booked into one of these warehouses. If no warehouse is active, then no moving average purchase price is calculated.

Item bundles: the moving average purchase price can automatically be calculated based on the bundle components.

Enter the net transportation costs for the variation.

Note: This value is used for price calculations and for calculating the acquisition price.

Enter the net storage costs for the variation.

Enter the customs value as a percentage.

Enter the customs tariff number.

Note: In PlentyONE, it’s possible to save a different customs tariff number for each variation.

Example: In some countries, children’s clothing is taxed differently depending on the size. In this case, it makes sense to save the customs tariff number separately for each variation.

Inheritance: The customs tariff number is automatically passed down from the main variation to the sub-variations. This means:

Enter the operating costs as a percentage.

Select the variation’s main warehouse from the drop-down list.

Select the type of picking from the drop-down list. Or select the empty option if you do not want to specify the order picking type.

Select the pallet type from the drop-down list.

Select the number of packing units from the drop-down list if the item consists of multiple packages.

Note: The value 0 means that an item should always be shipped in a single package, regardless of the quantity. This setting also applies to various items. This means that all items of an order that have the value 0 will be packed into one package.

Select the type of packaging from the drop-down list if the item consists of multiple packages.

Enter a fee that should be charged in addition to the normal shipping costs. Such extra shipping charges are useful for large or bulky items that are particularly expensive to ship.

Additional settings: In each of your shipping profiles, specify whether these extra charges should be added to the basic shipping costs.

Note: The manual also includes several example calculations for extra shipping charges.

Here you can link the variation to any number of tags.

Note: The drop-down list only includes those tags that are available for variations.

Activate the variation () when you’re ready for it to go live.

Background info: Variations only become visible in the plentyShop or on marketplaces once they have been activated. In other words, you can work on inactive variations without your customers noticing.

How long is the variation’s delivery time? Select () the appropriate availability level (1-10).

Note: The availability levels are configured in the menu Setup » Item » Availability. There you can find the availability IDs, texts, symbols and average delivery times in days.

Note: The availability is a static setting. In other words, the selected availability level does not change, regardless of the actual stock levels. The setting is only relevant if stock availability is not set automatically.

Should customers be able to buy the product in the online shop if it is in stock?

Note: Both functions complement each other and are only applied if the Limitation option is set to To net stock.

Should customers be able to see the product in the online shop if it is in stock?

Note: Both functions complement each other and are only applied if the Limitation option is set to To net stock.

Relationship to other settings: These options take priority over the item list options further below. We recommend that you either control the visibility with the “client” option or the “item list” option. They should not be combined.

Should customers only be able to access the product via the direct URL? Or should customers be able to see the product in your shop’s categories, search results and item lists if it is in stock?

Relationship to other settings: Both of the client visibility options take priority over the "item list" options. We recommend that you either control the visibility with the “client” option or the “item list” option. They should not be combined.

Should PlentyONE monitor this product’s stock levels?

Enter a number. This is the maximum quantity that is permitted per order.

Note: Decimal values are possible, e.g. allowing customers to order products by weight or length.

Note: You can use the maximum order quantity in combination with pre-orders, for example to prevent competitors from completely buying out the variation at a reduced price.

Enter a number. This is the minimum quantity that is permitted per order.

Note: Decimal values are possible, e.g. allowing customers to order products by weight or length.

Enter a number. This specifies which quantity intervals the variation can be ordered in.

Note: Decimal values are possible, e.g. allowing customers to order products by weight or length.

When should the variation become available? Select the date from the calendar.

If you would rather directly enter the date into the field, then use the following format: DD.MM.YYYY

Note: The variation can be visible in the plentyShop before this date, e.g. for Advance orders.

When is the last day that the variation should be available? Select the date from the calendar.

If you would rather directly enter the date into the field, then use the following format: DD.MM.YYYY

Shows the expected delivery date for variations that were reordered.

The "Amazon Standard Identification Number" is a 10-digit, alphanumeric product identification that is provided by Amazon. The ASIN and ISBN are identical for books. The ASIN can be found on Amazon’s product page.

The "eBay Product ID" is a product identification that is provided by eBay.

The "My OTTO Identification Number" is an alphanumeric product identification that is provided by OTTO Market. Since August 11th, 2021, every product on OTTO Market must have a MOIN.

Note: The MOIN is assigned by OTTO Market. You do not create it yourself. If you sell a product on OTTO Market and it’s also available through other sellers, then all of the offers will have the same MOIN.

The linked category’s ID. Learn how to link a category in the instructions above.

The linked category’s name. If it is a sub-category, then you can see the complete breadcrumb path. Learn how to link a category in the instructions above.

Deletes the link between the category and the variation. Only the link will be deleted. This button neither deletes the category nor the variation.

Note: This button is greyed out if the variation is only linked to one category. This is because each variation must belong to at least one category.

Here you see the warehouse that was selected. This is purely informative and cannot be changed.

Select the storage location type according to the size of the variation.

Select a zone if you have set up zones for this warehouse.

Enter the quantity at which the variation should be reordered. If the variation’s stock level sinks down to this reorder level, then PlentyONE will automatically suggest that you reorder it. This means that the variation is only reordered once it has reached the reorder level.

Note: If the difference between the current stock level and the reorder level is calculated dynamically, then you can only save the value 0 here.

Enter the maximum stock level for the warehouse. PlentyONE takes the maximum stock level into consideration when suggesting how many copies of an item should be reordered. The suggested reorder quantity will not exceed the maximum stock level entered here.

Enter the number of days that the stock should suffice until the next reorder. This value is relevant for calculating the reorder quantity.

Note: If no value is entered here, then the stock turnover (in days) is not taken into consideration when calculating a reorder date.

Practical example: A standard value that could be used for the stock turnover is 14 days. Once the item has reached the reorder level, the 14 days will be used to calculate how many copies of the item need to be reordered. In other words, the suggested reorder quantity would be sufficient for the following 14 days.

Enter a stock buffer. This causes the stock to be reduced by this value for certain markets.

Note: The values entered here are only used for the markets Amazon and Shopgate. The buffer entered here takes priority over the buffer values entered for the particular market. For markets which are not listed here, the stock buffer settings of the specific market take priority over this setting.

Example: There are 50 copies of an item in stock. You want to keep 10 copies of the item as a buffer, so that the item cannot be sold out completely on the market. This is done by entering 10 as the stock buffer. As a result, 40 copies of the item are transmitted to the marketplace.

Select this option if the batch number should be saved for this variation and warehouse.

Note: Once stock has been booked into the warehouse, you will no longer be able to deactivate this option. If the stock level for the warehouse is 0, then it will be possible to activate or deactivate the option.

Select this option if the best before date should be saved for this variation and warehouse.

Note: Once stock has been booked into the warehouse, you will no longer be able to deactivate this option. If the stock level for the warehouse is 0, then it will be possible to activate or deactivate the option.

Select a storage location that should automatically be suggested when the variation is reordered.

Note: The standard storage location serves as a placeholder. It means that you haven’t chosen a specific storage location yet.

The overview indicates how many copies of each variation are in stock. The variation ID, name, number, barcode and attributes tell you which variation the stock information applies to.

Here you see general information about the variation. You can see which warehouse the item is stored in, which availability level it has and whether it is an item bundle.

The variation’s purchase price.

Note: In the menu Setup » Stock » Stock » Search, you can decide whether the average purchase price should be displayed here or the purchase price that is currently saved in the variation data record.

The value is calculated by multiplying the purchase price with the physical stock.

Example:

Indicates how many copies of the item are physically in the warehouse.

Indicates how many copies of the item are currently reserved.

Indicates how many copies of the item are currently in an auction on eBay and thus reserved.

Background info: In legal terms, listings are binding offers to potential customers. Therefore, it makes sense to be careful and to reserve those items offered in listings, even before they have a concrete order. Otherwise you might sell more variations than you have in stock.

You can decide whether or not you want items from active listings to be registered as reserved stock in PlentyONE.

Indicates how many item bundles are currently included in pending orders and thus reserved. The quantity of a variation that is reserved by an item bundle is also included in the quantity displayed in the Reserved stock column.

You can think of this value as a target value. In other words, how many copies of the item should ideally be in the warehouse.

The difference to the reorder level. This value indicates how many copies need to be sold or reordered before you will get back to the reorder level.

Example 1:

In this example, we want to have 30 copies of the item. Currently, there are only 10 copies in the warehouse. Therefore, we need to reorder 20 copies to get back to the target value.

Example 2:

In this example, we want to have 10 copies of the item. Currently, there are only 40 copies in the warehouse. Therefore, we still need to sell 30 copies to get back to the target value.

Indicates how many copies of the item are currently available for sale. The net stock is a subset of the physical stock. Substract all reserved quantities from the physical stock and you will get the net stock.

Here you see how many copies of the item are on their way to the warehouse. This replenishment value indicates how many units are currently being delivered to your warehouse.

Image file names may contain the following characters:

Spaces and special characters such as umlauts are not permitted. When you upload images, spaces and special characters are replaced by hyphens (-).

Every time an item image is uploaded, PlentyONE creates the following versions:

Since PlentyONE does not scale up images, the source image must have at least the size and quality specified in the Sizes area. Larger images will be scaled down to the specified size.

Here you see the image’s URL. The URL can be copied.

Enter a position number. This specifies which image should be displayed in the plentyShop first, second, third etc.

Enter a name for the image. The name is relevant for SEO, i.e. it helps search engines better index the item. Use appropriate keywords in the image names to make the images more relevant to search engines. This also increases traffic on the page, for example if the image is found with the Google image search.

Note: The image name is limited to 256 characters.

Enter an alternative text for the image. If the image can’t be displayed (e.g. because of browser settings, firewall, etc), then the customer will see the alternative text instead. The alternative text is not relevant for SEO. It is simply displayed as an alternative to the image.

Note: The alternative text is limited to 256 characters.

Which sales channels should this image appear on? Select () the appropriate clients and/or markets.

Select an attribute value to link the item image for marketplaces with this attribute value. The image will only be transferred to marketplaces where item variations have this attribute value.

Note: This option is only displayed if:

Displays the image size in pixels and kilo bytes.

You can have your prices calculated automatically with the help of a price calculation.

The linked sales price’s ID. Learn how to manually link a sales price and enter the monetary amount in the instructions above.

The linked sales price’s name. Learn how to manually link a sales price and enter the monetary amount in the instructions above.

The gross monetary amount.

Note: In the element, you can work with gross or net prices. But this only affects how the prices are displayed. Only gross prices are saved internally in the database.

The net monetary amount.

Note: In the element, you can work with gross or net prices. But this only affects how the prices are displayed. Only gross prices are saved internally in the database.

The currencies that apply to the sales price.

Note: The currencies are activated in the sales price’s settings.

Here you see the variation’s lowest price within the last 30 days. The practical example below teaches you how to use this field.

Background info: A new regulation on specifying prices went into effect on May 28th, 2022. In these regulations, § 11 (1) specifies how prices must be displayed when products are discounted.