Barcodes and labels

Barcodes are used to uniquely identify items. For example, they are displayed on item labels or on documents like invoices and delivery notes.

This page guides you through the configuration step by step:

1. Configuring barcode types

Which types of barcodes do you need? Which sales platforms will you use each type of barcode on? First, save some basic information about your barcodes.

  1. Go to Setup » Item » Barcode.

  2. Click on .
    → A pop-up window opens. This window is divided into several steps.

  3. Carry out the settings in each step.

Step: Name

Setting Explanation

Name
(Mandatory field)

Enter a name for the barcode type. The name is the keyword or phrase that highlights the data record.

Tip: The name can include spaces. In other words, the name can consist of multiple words.

Type
(Mandatory field)

Select the type from the drop-down list.

GTIN 8;
GTIN 13;
GTIN 14;
GTIN 128

The Global Trade Item Number (formerly European Article Number, EAN) is a product barcode for items. The GTIN consists of 8, 13, 14 or a maximum of 128 characters and is centrally administered and issued for manufacturers upon request.

13-digit GTINs consist of the basic group, the item reference and the check digit. The basic group has 7 to 9 digits and contains the GS1 prefix with the country code, for example 500 to 509 for the UK, as well as the company number. The item reference of the manufacturer consists of 3 to 5 digits (depending on the basic group’s length). The check digit is the last digit.

ISBN

The International Standard Book Number is a unique number of 10 or 13 characters to register books and other independent, discontinuous publications like multimedia products and software.

QR

Quick Response Code. The code contains data such as the version, the data format and other information.

CODE 128

Alphanumeric barcode. The Code128 consists of start character, encoded data, check character and stop character.

UPC

The Universal Product Code is a product barcode for items. The UPC is a 12-digit number. By adding a leading 0, this barcode can be used as a 13-digit GTIN.

Practical example: FNSKU barcodes: Even though there’s not a specific barcode type for FNSKU, you can still configure FNSKU barcodes in PlentyONE. Enter a meaningful name and select the desired type, e.g. Code 128.

Step: Sales channels

Setting Explanation

Barcode sales channel

Which sales platforms will you use this type of barcode on? Select all of the appropriate sales channels ().

Step: Done

Setting Explanation

Summary

Here you can see a summary of the settings that you selected. Click on Create barcode if you are satisfied with the settings.

Afterwards, you will have the following options:

To the barcode

The pop-up window will close and the newly created barcode type will open for further editing.

Create another barcode

The pop-up window will re-start for the next barcode type.

Close

The pop-up window will close.

2. Acquiring barcodes and saving a number range

Do you already have GTINs (barcodes) for your items? You might not if you directly import items and your manufacturer doesn’t assign GTINs. In this case, you can acquire GTINs from an organisation like GS1. For example, you can buy a range of 1000 barcode numbers.

But how do you get this pool of barcodes into PlentyONE? You don’t need to import them. Simply tell PlentyONE how many GTINs you have and which number your range begins with. Then when you assign a barcode to an item, the next available barcode will automatically be used.

Saving a GTIN number range:

  1. Go to Setup » Item » GTIN.

  2. Enter the starting value.
    → For 13 digit GTINs this must be a 12 digit value. The check digit is entered automatically.

  3. Enter the number of GTINs.

  4. Save () the settings.

Why doesn’t the number range look consecutive?

At first glance, it might not look like the numbers always increase by 1. But don’t forget that the last digit is a check digit. The 12 places before it are consecutive. Leave out the check digit when you enter the starting value.

3. Assigning barcodes to products

A barcode is linked to an individual variation and not to the item as a whole. So if you sell a t-shirt in the colours red or blue, for example, then the red and blue t-shirts will each have their own barcode.

There are a few different ways to assign barcodes to products:

Manually

If you only have a few products, then it will probably be quickest to manually link barcodes.

  1. Go to Item » Items » [Open variation] » Tab: Product details » Section: Barcodes.

  2. Click add.
    → A pop-up window will open.

  3. Select a previously configured barcode type from the Name drop-down list.

  4. Click Apply.
    → The data will be displayed as a table.

  5. Enter the code into the Code field.

  6. Save (save) the settings.

Automatically assigning a code

If you bought a range of GTIN 13 barcodes, then PlentyONE can automatically assign the next available barcode to your variation.

This assumes that you’ve already configured the necessary barcode types in PlentyONE and that you’ve bought a range of GTIN 13 barcodes.

  1. Go to Item » Items » [Open variation] » Tab: Product details »Section: Categories.

  2. Click add.
    → A pop-up window will open.

  3. Select a previously saved barcode configuration from the Name drop-down list.

  4. Click Apply.
    → The data will be displayed as a table.

  5. Within the element, click on and then on Generate barcode.

  6. Save (save) the settings.

This area is customisable.

You can customise this table. For example: you can decide yourself how columns should be sorted by default.

Further information.

3.1. Supplier

Who supplies you with your products? Here you can assign each of your products to one or more suppliers. This is useful so that you can:

Adding a supplier:

  1. Go to Item » Items » [Open variation] » Tab: Product details » Section: Supplier.

  2. Click Add supplier (add).
    → A pop-up window will open.

  3. Select the suppliers that you want to link.

  4. Click Apply.
    → The data will be displayed as a table.

  5. Save (save) the settings.

This area is customisable.

You can customise this table. For example: you can decide yourself how columns should be sorted by default.

Further information.
Have you already saved contact information for your suppliers?

Before you can specify who delivers which product, you first have to create the necessary contact data records for your suppliers. This page teaches you how it’s done.
Setting Explanation

ID

The ID of the link between variation and supplier. This ID is automatically generated by PlentyONE.

Supplier name

The supplier’s first and last name, as it was saved in the contact data record.

Purchase price from account

Is your supplier located in a different country and uses a different currency? Enter the variation’s purchase price in your supplier’s currency.

Note: Which currency is displayed here depends on which currency was saved in the contact data record. This currency will be used for reorders if it’s available.

Purchase price system currency

Enter the variation’s purchase price in your own currency.

Note: Depending on how the settings were configured in the menu Setup » Stock » Stock » Incoming items, this price may be overwritten when goods are received.

Minimum purchase

The minimum quantity that you have to order from the supplier.

Note: This value also serves as the minimum suggested reorder quantity.

Supplier item No.

Enter the number under which your supplier manages the variation.

Note: You can use this number to search for incoming items in the menu Stock » New incoming items.

Supplier item name

Enter the name under which your supplier manages the variation.

Last price query

Select the date from the calendar when you last queried the price from your supplier. This date helps you plan price negotiations.

Delivery time in days

Enter the number of days that your supplier usually needs to deliver reordered variations.

Note: The delivery time can affect the suggested reorder quantity and the delivery date for the reorder.

Discount

Enter the discount as a percentage if the supplier gives you a discount on the variation. When reordering items, the discount will only be taken into consideration if you selected the option Discountable ().

Discountable

Select this option () to activate the discount that was entered into the Discount column. The discount entered will not be used in reorders if this check mark is not saved.

Units contained

Do you and your supplier use different packaging units? Enter the supplier’s packaging unit if it differs from the number of “units contained” in the variation settings.

3.2. Images

Here you see all images that were uploaded to the item. Link the displayed images with the variation or add new images to the item via Further options » Details. Here you find how to add images and translations to the item.

Linking an image with a variation:

  1. Go to Item » Items » [Open variation] » Tab: Images.

  2. Click Link to variation (toggle_on).

  3. Save (save) the settings.

3.3. Pricing

3.3.1. Costs

Price calculation

This information feeds into the price calculation of your sales prices.
Setting Explanation

Vat

Net purchase price

Enter the net purchase price.

Note: The purchase price is either calculated automatically or managed manually depending on how the settings were saved in the menu Setup » Stock » Stock » Incoming items.

Artikelpakete: The net purchase price can automatically be calculated based on the bundle components.

Net moving average purchase price

Enter the net moving average purchase price.

Note: It is recalculated every time stock is booked in. It is calculated from the purchase prices of all stocks that are available for the variation in the warehouse. Go to Setup » Stock » Stock » Incoming items and see which warehouses were activated with the setting Warehouse for moving average price. The moving average purchase price only takes items into account that were booked into one of these warehouses. If no warehouse is active, then no moving average purchase price is calculated.

Artikelpakete: The net moving average purchase price can automatically be calculated based on the bundle components.

Transportation costs

Note: This value is used for price calculations and for calculating the acquisition price.

Storage costs

Customs in %

Customs tariff number

Note: In PlentyONE, it’s possible to save a different customs tariff number for each variation.

Example: In some countries, children’s clothing is taxed differently depending on the size. In this case, it makes sense to save the customs tariff number separately for each variation.

Inheritance: The customs tariff number is automatically passed down from the main variation to the sub-variations. This means:

  • you don’t need to enter customs tariff numbers for your sub-variations if you want them to have the same customs tariff number as the main variation.

  • you’ll need to enter a different customs tariff number for all of the sub-variations that should differ from the main variation.

Operating costs in %

3.3.2. Sales prices

Here you can see the sales prices that have already been linked to the variation. If needed, you can add further sales prices and enter the monetary amounts. The monetary prices can be:

  • manually entered for the variation.

  • automatically calculated with the help of a price calculation.

Manual entry
This assumes that you have already created the necessary sales prices.

  1. Go to Item » Items » [Open variation] » Tab: Prices » Section: Sales prices.

  2. Click add.
    → A pop-up window will open.

  3. Select the sales prices () that should be linked to the variation.

  4. Click Apply.
    → The data will be displayed as a table.

  5. Enter the monetary price.

  6. Save (save) the settings.

Price calculation
This assumes that you have already created the necessary sales prices and price calculations.

  1. Go to Item » Items » [Open variation] » Tab: Prices » Section: Sales prices.

  2. Select a previously created price calculation from the drop-down list.

  3. Save (save) the settings.

  4. Reload the data record if needed. To do so, click on and then on refresh Reload.
    → The sales prices and automatically calculated monetary amounts will be displayed as a table.

Practical example: Lowest price of the last 30 days

Background info

On 28th May 2022 a new regulation on specifying prices went into effect. In these regulations, § 11 (1) specifies how prices must be displayed when products are discounted.

“Anyone required to state a total price must, whenever announcing a price reduction for a product, inform consumers of the lowest total price they have charged consumers within the 30 days prior to the price reduction taking effect.”

How do I save the price in the back end?

The lowest price can manually be entered into PlentyONE, imported or automatically detected.

This value is displayed in the webshop starting from plentyShop LTS version 5.0.51. Instructions for displaying the value in your plentyShop are found further below.

Manual entry:

  1. Go to Item » Items » [Open variation] » Tab: Prices » Section: Sales prices.

  2. In a line, click on and then on sell Lowest price » Set manually.
    → The column becomes editable and the gross price is automatically entered into it.

  3. Enter a different value into the column if needed.

  4. Save (save) the settings.

Automatic detection:

  1. Go to Item » Items » [Open variation] » Tab: Prices » Section: Sales prices.

  2. In a line, click on and then on sell Lowest price » Enable automatic detection.
    → The lowest price of the last 30 days is automatically entered into the column. This value is detected with the help of the change history. If you have not yet activated the change history, then you will see a pop-up window, which informs you of the costs that will be incurred. You will have to confirm your decision to activate the change history.

  3. Save (save) the settings.

The lowest price will automatically be detected approximately 90 seconds after you have activated and saved the setting for the first time. Afterwards, it will automatically be detected every night.

Import:

  1. Go to Data » Import.

  2. Create a new import of the type Item.

  3. Use the mapping fields Sales prices / Lowest price of the last 30 days and Sales prices / Calculate lowest price automatically to control the settings via import.

How do I display the price in my plentyShop?

  1. Go to Plugins » Plugin set overview » [Open plugin set].

    • Make sure that the plugin plentyShop LTS uses version 5.0.51 or higher. Update the plugin if necessary.

  2. Go to Shop » ShopBuilder » [Open content] » [Open widget "Item / Item price"].

    • Make sure that the option Display strikethrough price is activated.

  3. Go to Item » Items » [Open variation] » Tab: Prices » Section: Sales prices.

    • Make sure that a value is entered into the column Lowest price during the last 30 days.

If these conditions are met, then the lowest price of the last 30 days will automatically be displayed in the plentyShop. It will appear underneath the price.

PlentyONE works with gross prices

Behind the scenes, PlentyONE works with gross prices. In the element’s settings, you can decide whether you want to see gross or net prices in the item data record. But this only affects how the prices are displayed. Only gross prices are saved internally in the database.
This area is customisable.

You can customise this table. For example, you can decide for yourself:

  • which columns should be displayed in the table.

  • how the columns should be sorted by default.

Further information.
Setting Explanation

Price calculation

You can have your prices calculated automatically with the help of a price calculation.

  • Learn how to create a new price calculation here.

  • Learn how to link a category in the instructions above.

Sales price ID

The linked sales price’s ID. Learn how to manually link a sales price and enter the monetary amount in the instructions above.

Retail price

The linked sales price’s name. Learn how to manually link a sales price and enter the monetary amount in the instructions above.

Price (Gross)

The gross monetary amount.

Note: In the element, you can work with gross or net prices. But this only affects how the prices are displayed. Only gross prices are saved internally in the database.

Price (Net)

The net monetary amount.

Note: In the element, you can work with gross or net prices. But this only affects how the prices are displayed. Only gross prices are saved internally in the database.

Currencies

The currencies that apply to the sales price.

Note: The currencies are activated in the sales price’s settings.

Lowest price during the last 30 days

Here you see the variation’s lowest price within the last 30 days. The practical example below teaches you how to use this field.

Background info: On 28th May 2022 a new regulation on specifying prices went into effect. In these regulations, § 11 (1) specifies how prices must be displayed when products are discounted.

3.4. Bundles

An item bundle consists of multiple products. For example, a beard care kit consisting of scissors, a brush, beard oil and beard wax.

In this element:

  • you can see the bundle components. If needed, you can add further components.

  • you can activate the settings that automatically calculate the weight and purchase price for item bundles.

Adding components to the bundle

  1. Go to Item » Items » [Open bundle] » [Open variation level] » Tab: Bundles » Section: Item selection.

  2. Click Add (add) on every item you want to add.
    → The items are added to the Selected bundle components section.

  3. Save (save) the settings.

Removing bundle components

  1. Go to Item » Items » [Open bundle] » [Open variation level] » Tab: Bundles » Section: Selected bundle components.

  2. Click delete Delete to remove a bundle component.
    Tip: If you want to remove several items at once, select them check_box and click delete Delete in the tool bar above.

  3. Save (save) the settings.

Automatically calculating the weight and price

An item bundle is made up of various components. Each component has its own key figures, such as a weight and a purchase price. But how do these key figures come together for the entire bundle? You could enter a weight and purchase price for the entire bundle as a whole. But there’s also a way to have PlentyONE automatically calculate these figures for you.

  1. Go to Item » Items » [Open variationl] » Tab: Bundles » Section: Selected bundle components.

  2. Click , then click cog Configure bundle automatics.
    → A pop-up window will open.

  3. Select the automatic functions as needed ().

  4. Click Apply.

Setting Explanation

Bundle gross weight: Automatically calculate from bundle components

The gross weight is automatically calculated based on the individual components. That means, the field Gross weight in grams will be greyed out within the Dimensions and Content section.

Bundle net weight: Automatically calculate from bundle components

The net weight is automatically calculated based on the individual components. That means, the field Net weight in grams will be greyed out within the Dimensions and Content section.

Bundle net purchase price: Automatically calculate from bundle components

The net purchase price is automatically calculated based on the individual components. That means, the field Net purchase price will be greyed out within the element Costs.

Bundle moving average purchase price (net): Automatically calculate from bundle components

The moving net purchase price is automatically calculated based on the individual components. That means, the field Net moving average purchase price will be greyed out within the element Costs.
Using automatic calculation by default

Do you only have a few items that should be excluded from the automatic calculation? No problem! You can activate the automatic calculation by default.

  1. Go to Setup » Item » Settings.

  2. Decide which key figures should be calculated by default. Use the following options:

    • Bundle automatic for gross weight

    • Bundle automatic for net weight

    • Bundle automatic for purchase prices

    • Bundle automatic for moving average purchase prices

3.5. Shipping

Setting Explanation

Main warehouse

Order picking

Pallet type

Packing quantity

Note: The value 0 means that an item should always be shipped in a single package, regardless of the quantity. This setting also applies to various items. This means that all items of an order that have the value 0 will be packed into one package.

Packing unit

Extra shipping charge 1;
Extra shipping charge 2

Additional settings: In each of your shipping profiles, specify whether these extra charges should be added to the basic shipping costs.

Note: The manual also includes several example calculations for extra shipping charges.

3.6. Sales channels

3.6.1. Sales channels

Which sales channels do you want to sell the variation on? Here you can see which sales channels were already activated for the variation. If needed, you can manually activate further sales channels.

  1. Go to Item » Items » [Open variation] » Tab: Sales channels.

  2. In the Sales channels section, activate the desired sales channel in the Status column (toggle_on).
    Tip: You can activate multiple sales channels at once. To do so, activate the checkboxes to the left of the desired sales channels. Then activate the toggle above the checkbox column (toggle_on). Click ACTIVATE to confirm the activation.

  3. Save (save) the settings.

The sales channels do not affect the online shop.

The sales channels control the visibility on the sales channels themselves. They do not affect the visibility in the plentyShop. There are a few different settings that control the visibility of an item in the plentyShop. You can learn more about these settings in our checklist for item visibility in the plentyShop.

3.6.2. SKU

Here you can see the variation’s sales channel-specific SKUs. If needed, you can manually add another SKU to the variation.

  1. Go to Item » Items » [Open variation] » Tab: Sales channels » Section: SKU.

  2. Click add.
    → A pop-up window will open.

  3. Select the Referrer from the drop-down list.

  4. Select the Account from the drop-down list.
    Note: Not every sales channel has an account. In this case, you will only see the option Do not use account assignment.

  5. Click Apply.
    → The data will be displayed as a table.

  6. Enter the SKU and parent SKU.

  7. Save (save) the settings.

What is the difference between SKU and parent SKU?

The parent SKU is only necessary if you work with variation items.

  • The parent SKU is for the main variation.

  • The SKU is for the sub-variations.

You only need the SKU for items without variations.

3.6.3. Additional SKU

Additional SKU can be used in addition to the variation SKU for the stock export and the price export. Additional SKU can also be used to assign the variation when importing orders. You add them same way as a SKU.

3.6.4. ASIN/ePID/MOIN

Here you see the variation’s ASIN, ePID or MOIN. If needed, you can manually link another ASIN, ePID or MOIN with the variation.

  1. Go to Item » Items » [Open variation] » Tab: Sales channels » Section: ASIN/ePID/MOIN.

  2. Click Add ASIN/ePID/MOIN (add).
    → A pop-up window will open.

  3. Select ASIN, ePID or MOIN from the Type drop-down list.

  4. Select the country platform from the Country drop-down list.

  5. Click Apply.
    → The data will be displayed as a table.

  6. Enter the ASIN, ePID or MOIN into the Value column.

  7. Save (save) the settings.

Setting Explanation

ASIN

The "Amazon Standard Identification Number" is a 10-digit, alphanumeric product identification that is provided by Amazon. The ASIN and ISBN are identical for books. The ASIN can be found on Amazon’s product page.

ePID

The "eBay Product ID" is a product identification that is provided by eBay.

MOIN

The "My OTTO Identification Number" is an alphanumeric product identification that is provided by OTTO Market. Since August 11th, 2021, every product on OTTO Market must have a MOIN.

Note: The MOIN is assigned by OTTO Market. You do not create it yourself. If you sell a product on OTTO Market and it’s also available through other sellers, then all of the offers will have the same MOIN.

3.7. Multichannels

PlentyONE is able to support multiple clients. In other words, you can manage several different areas of business with just one system.

Example: Imagine you sell medicine. To better reach your target groups, you’ve split your product line among two webshops. One shop specialises in natural products and alternative medicine. The other shop sells traditional medicine. Your webshops have different names and designs, and your end customers don’t know that they are actually the same company. Nonetheless, you can use just one PlentyONE system to fulfil all of your orders and manage both business divisions.

Linking a client to the variation:

  1. Go to Item » Items » [Open variation] » Tab: Multichannels.

  2. Select whichever store (toggle_on) the variation should appear in.

  3. Save (save) the settings.

Setting has a blue information box? Check the stock level!

PlentyONE can automatically remove items from the plentyShop if they are no longer in stock. This automatic function is controlled by the settings in the menu Item » Item UI » [Open variation] » Tab: General » Area: Availability and visibility. More precisely by the settings Client automatic availability: not deliverable if net stock is negative and Client automatic visibility: not visible if net stock is negative.

If one of these options is activated and the variation is no longer in stock, then a blue box will appear. Reorder the variation to get it back in stock. Alternatively, click on Temporarily make available if you want to manually make the variation visible in the plentyShop despite the fact that it’s not in stock.

This setting remains valid until new stock is booked for the variation. Once net stock for the variation becomes positive, the availability and visibility settings if net stock is 0 or negative take effect again.

3.8. Stock

Here you see an overview of the variation’s stock and its stock movement.

3.8.1. Stock

ere you see an overview of the variation’s stock. In other words, you’ll see how many copies of each variation are in stock.

Setting Explanation

Variation ID;
Variation name;
Variation number;
Barcode;
Attributes

The overview indicates how many copies of each variation are in stock. The variation ID, name, number, barcode and attributes tell you which variation the stock information applies to.

Warehouse;
Availability;
Bundle

Here you see general information about the variation. You can see which warehouse the item is stored in, which availability level it has and whether it is an item bundle.

Purchase price

The variation’s purchase price.

Note: In the menu Setup » Stock » Stock » Search, you can decide whether the average purchase price should be displayed here or the purchase price that is currently saved in the variation data record.

Value of goods

The value is calculated by multiplying the purchase price with the physical stock.

Example:

  • Purchase price = 20 EUR

  • Physical stock = 100 copies

  • Value of items = 20 x 100 = 2,000 EUR

Physical stock

Indicates how many copies of the item are physically in the warehouse.

Reserved stock

Indicates how many copies of the item are currently reserved.

  • Stock is reserved when there is a pending order or a warranty.

  • The stock stays reserved until the outgoing items are booked or until the order / warranty is cancelled.

  • The reserved stock is part of the physical stock because the reserved stock is still present in the warehouse.

Reserved stock for listings

Indicates how many copies of the item are currently in an auction on eBay and thus reserved.

Background info: In legal terms, listings are binding offers to potential customers. Therefore, it makes sense to be careful and to reserve those items offered in listings, even before they have a concrete order. Otherwise you might sell more variations than you have in stock.

You can decide whether or not you want items from active listings to be registered as reserved stock in PlentyONE.

  1. When you create a market listing, select limited (with reservation) for the stock dependence. This will reserve the listed quantity.

  2. As soon as a listing was successfully completed, the setting is no longer active. However, the sold item is now reserved within the order.

Reserved stock for bundles

Indicates how many item bundles are currently included in pending orders and thus reserved. The quantity of a variation that is reserved by an item bundle is also included in the quantity displayed in the Reserved stock column.

Net stock

Indicates how many copies of the item are currently available for sale. The net stock is a subset of the physical stock. Substract all reserved quantities from the physical stock and you will get the net stock.

Supply

Here you see how many copies of the item are on their way to the warehouse. This replenishment value indicates how many units are currently being delivered to your warehouse.

Average sale

Here you see how often the item was sold in the sales period. You define the sales period in the Setup » Stock » Reorder management » Reorder » Settings menu.

Average purchase price

The average purchase price is automatically calculated by the system when incoming items are received. Here, you can find more information on that.

Moving average price

Here you find the most average price of the item.

Reorder level

You can think of this value as a target value. In other words, how many copies of the item should ideally be in the warehouse.

Reorder level Δ

The difference to the reorder level. This value indicates how many copies need to be sold or reordered before you will get back to the reorder level.

Example 1:

  • Reorder level = 30 copies

  • Physical stock = 10 copies

  • Reorder level Δ = 20 copies

In this example, we want to have 30 copies of the item. Currently, there are only 10 copies in the warehouse. Therefore, we need to reorder 20 copies to get back to the target value.

Example 2:

  • Reorder level = 10 copies

  • Physical stock = 40 copies

  • Reorder level Δ = -30 copies

In this example, we want to have 10 copies of the item. Currently, there are only 40 copies in the warehouse. Therefore, we still need to sell 30 copies to get back to the target value.

history Stock correction

A pop-up window opens. Here you can enter the new physical stock level and choose a reason for the correction.

swap_horiz Redistribution

A pop-up window opens. Here you can move the stock from one storage location to another.

Supplier

Select from the drop-down list a supplier that is linked with the variation for your reorder.

Supplier item number

Indicates the item number of the supplier.

Reorder sum

Total value of the reorder.

3.8.2. Warehouse

Where is the variation stored? Assign your variations to the appropriate storage locations. This is useful so that you can:

Have you already saved warehouse information?

Before you can link variations to storage locations, you’ll need to tell PlentyONE a little bit about your warehouse. How many zones, racks, shelves and storage locations are there in your warehouse? Set up your warehouse before you continue.

Adding a warehouse:

  1. Go to Item » Items » [Open variation] » Tab: Stock » Section: Warehouse.

  2. Click Add warehouse (add).
    → A pop-up window will open.

  3. Select the warehouse that you want to link.

  4. Click APPLY.
    → The data will be displayed as a table.

  5. Save (save) the settings.

Setting Explanation

Warehouse

Here you see the warehouse that was selected. This is purely informative and cannot be changed.

Storage location type

Select the storage location type according to the size of the variation.

Zone

Select a zone if you have set up zones for this warehouse.

Reorder level

Enter the quantity at which the variation should be reordered. If the variation’s stock level sinks down to this reorder level, then plentymarkets will automatically suggest that you reorder it. This means that the variation is only reordered once it has reached the reorder level.

Note: If the difference between the current stock level and the reorder level is calculated dynamically, then you can only save the value 0 here.

Stock turnover (in days)

Enter the number of days that the stock should suffice until the next reorder. This value is relevant for calculating the reorder quantity.

Note: If no value is entered here, then the stock turnover (in days) is not taken into consideration when calculating a reorder date.

Practical example: A standard value that could be used for the stock turnover is 14 days. Once the item has reached the reorder level, the 14 days will be used to calculate how many copies of the item need to be reordered. In other words, the suggested reorder quantity would be sufficient for the following 14 days.

Maximum stock

Enter the maximum stock level for the warehouse. plentymarkets takes the maximum stock level into consideration when suggesting how many copies of an item should be reordered. The suggested reorder quantity will not exceed the maximum stock level entered here.

Stock buffer

Enter a stock buffer. This causes the stock to be reduced by this value for certain markets.

Note: The values entered here are only used for the market Amazon. The buffer entered here takes priority over the buffer values entered for this particular market.. For markets which are not listed here, the stock buffer settings of the specific market take priority over this setting.

Example: There are 50 copies of an item in stock. You want to keep 10 copies of the item as a buffer, so that the item cannot be sold out completely on the market. This is done by entering 10 as the stock buffer. As a result, 40 copies of the item are transmitted to the marketplace.

Batch

Select this option if the batch number should be saved for this variation and warehouse.

Note: Once stock has been booked into the warehouse, you will no longer be able to deactivate this option. If the stock level for the warehouse is 0, then it will be possible to activate or deactivate the option.

BBD

Select this option if the best before date should be saved for this variation and warehouse.

Note: Once stock has been booked into the warehouse, you will no longer be able to deactivate this option. If the stock level for the warehouse is 0, then it will be possible to activate or deactivate the option.

Suggested storage location

Select a storage location that should automatically be suggested when the variation is reordered.

Note: The standard storage location serves as a placeholder. It means that you haven’t chosen a specific storage location yet.

3.9. Properties

Here you can see the variation’s properties. They are sorted in properties, text properties, order properties and storage location properties. If needed, you can manually link further properties with the variation.

Availability Explanation

Properties

Here you find all properties that are not sorted into the categories below.

Text properties

Here you find all text and HTML properties.

Order properties

Here you find all properties that were assigned the value order property under order options in the Setup » Settings » Properties » Configuration » [Open property] menu.

Storage location properties

Here you find all properties that were assigned the value Warehouse under Section in the Setup » Settings » Properties » Configuration » [Open property] menu.
Requirement

This assumes that you’ve already configured the necessary properties in PlentyONE.
This area is customisable.

You can customise this table. For example, you can decide for yourself:

  • which columns should be displayed in the table.

  • how the columns should be sorted by default.

Further information.
Linking a single property to the variation

  1. Go to Item » Items » [Open variation] » Tab: Properties.

  2. Click add and then on Link property.
    → A pop-up window will open.

  3. Select the properties that you want to link ().

  4. Click Apply.
    → The data will be displayed as a table.

  5. Depending on the type of property, you might need to enter additional information. For example, if the property is something like a weight or a length, then it will be necessary to enter a numeric value. You can find further information in the following table.

  6. Save (save) the settings.

Linking several properties via group function

  1. Go to Item » Items.

  2. Set search filters as needed and start the search.

  3. Select () the variations to be edited.

  4. In the toolbar, click on layers » layers Variation group function.
    → The Variation group function window opens.

  5. Select (check_box).Add property from the drop-down list
    → The action is added to the lower part of the window.

  6. Select the properties that should be linked to the variations.

  7. Execute the group function.
    → Depending on the property type you need to add additional information in the Item » Items » [Open variation] » Tab: Properties menu. For example, if the property is something like a weight or a length, then it will be necessary to enter a numeric value. You can find further information in the following table.

  8. Save (save) the settings.

Further information about the variation group function

Practical example: sorting properties by type

While you customise the view, you can add the properties element multiple times. One possible application is displaying every type of property as a separate portlet.

  1. Add the elements Properties and Text properties as many times as needed.

  2. Open the portlet’s settings ().

  3. Customise the settings as needed.

  4. Save (save) the view.

eigenschaften typ trennen
Setting Explanation

Name

Give the portlet a meaningful name.

Table columns

Decide which information should be displayed.

Types

Decide which property types the portlet should include.

1\. Language;
2\. Language

Only for text properties. Decide which language should be displayed on the left and right side.
Practical example: order properties

  • In PlentyONE, personalised items are sold with the help of order properties. Example: Your customers should be able to upload a photo that is printed on a t-shirt.

  • Order properties are a special type of properties. Customers can choose them in the plentyShop and order them along with the product.

Further information about the procedure.

3.10. History

Here you find all changes that were made to the item. This way you can always see which data record was changed by whom and how.

Protection against tampering

The history is tamper-proof and trustworthy in the sense that users cannot modify or delete the entries. Changes can only be retrieved and searched.

The history can be searched by you, results can be filtered for.

Searching the history:

  1. Open the Item » Items » [Open item] » Tab: History menu.

  2. Click Filter (tune).

  3. Carry out the settings according to [table-history-filter-search].

  4. Click Search (search).

3.11. Repricer

The repricer helps you to win the buy box. Your prices are automatically adjusted, if certain conditions are met. Here, you select one of your repricer strategies for the variation. You also determine a minimum and maximum price for your variation on the sales channel. At the moment this tool is only available for Amazon.

Select a repricer strategy:

  1. Go to Item » Items » [Open variation] » Tab: Repricer.

  2. Click Choose repricer. → The Choose repricer rule opens.

  3. Select a strategy from the Repricer rule drop-down list.
    Or: create a new repricer strategy by clicking Add repricer rule.

  4. Save your selection. → The repricer strategy was added to the variation. The strategy is automatically activated.

  5. Add a minimum and maximum price to the strategy. Save (save) the settings.

Click add if a repricer strategy is already applied to add another one.

Deleting a repricer strategy

  1. Go to Item » Items » [Open variation] » Tab: Repricer.

  2. Click delete Delete rule. Save (save) the settings.

3.11.1. Creating a repricer strategy

In the Settings » Item » Repricer menu you create repricer strategies and determine the conditions, when these strategies go into effect For example: use filters on how high the ratings of competing sellers should be or how many sellers offer the same listing. At the moment this tool is only available for Amazon.

Creating a repricer strategy:

  1. Go to Setup » Item » Repricer.

  2. Click add * Add repricer strategy.
    → The New repricer strategy menu opens.

  3. Enter a name for the strategy under repricer rule name.

  4. Select a sales price from the Sales price drop-down list.

  5. Select a sales channel (at the moment only Amazon is available).

  6. Enter an undercut rate in % or €.

  7. Undertake the settings in the Targeting conditions settings as described on Table 1.

  8. Enter the limit of singular changes under volatility guards.
    Tip: in the single change limit field you add the maximal change in %. This way you prevent that the price drops massively with one change.

  9. Save (matsymbolsave[]) the settings.

Loss by undercutting purchase price.

You can activate that a repricer strategy undercuts the purchase price. To do so, activate the toggle undercut purchase price (toggle_on) Note that this can lead to selling stock with a loss.
Table 1. Filters of repricer strategies
Filter Explanation

Referrer

With this filter you determine for which order referrers the strategy applies. For example only for orders from the DACH region. The In operator is preselected and cannot be changed.

Rating

Wi this filter you determine the minimal amount of positive amazon ratings of competing sellers. For example: a repricer strategy can start applying when competing sellers have a minimal amount of 200 positive ratings. The Greater than or equal to operator is preselected and cannot be changed.

Number of competitors

With this filter you determine the minimal and maximum amount of sellers with the same listing, for which the repricer strategy should apply. Both values must be stated. The Between operator is preselected and cannot be changed.

Stock

With this filter you determine the minimal amount of available net stock of the variation. The Greater than or equal to operator is preselected and cannot be changed.

Amazon is FBA

With this filter you determine if the repricer strategy should apply for orders were Amazon takes over fulfillment. The Equals operator is preselected and cannot be changed.

Amazon is Prime

With this filter you determine if the repricer strategy applies for orders with Prime shipping. The Equals operator is preselected and cannot be changed.

If you have lots of products, then it will probably be quickest to import the barcodes.

PlentyONE has an import tool, which you can use to import several barcodes at once. The idea is simple. Rather than manually assigning barcodes to items, you’ll enter the same information into a CSV file and then import this file into your system.

If you bought a range of GTIN 13 barcodes, then PlentyONE can automatically assign the next available barcode to your item.

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Use the variation group function to generate GTINs for several variations at the same time.
This function is only available for the type GTIN 13. The button is deactivated for all other types.

== Exporting barcodes

Proceed as follows, to export your barcodes as a CSV file:

  1. Go to Setup » Item » Barcode.

  2. Click Download data as CSV (download).

  3. Select which pages of the table you want to export.

  4. Click mat:symbol:download EXPORT DATA.

Your selected barcodes will be downloaded as a CSV file.

Export either specific barcodes or whole pages. See Table 2 for more information.

Table 2. Export options
Option Explanation

All pages

All barcodes on all pages are exported.

Current page

Only barcodes on the current page are exported. Set the amount of barcodes per page via Results per page.

Selected rows

Only barcodes you selected are exported. Only selectable if barcodes are selected.

Set the range of table pages

Enter the range of pages that you want to export.

== Troubleshooting: Duplicate barcodes

It’s technically possible to save the same barcode for multiple variations. If you don’t want duplicate barcodes, then you can search for and correct any duplicate codes in the system.

=== Finding and correcting duplicates

  1. Go to Setup » Item » Barcode.

  2. Click on manage_search Duplicates in the left navigation bar.
    → A list of all duplicate barcodes opens.

  3. Use the filters (tune) to narrow down the search results as needed.

  4. Click on the ID of the variation whose code should be changed.
    → The variation opens.

  5. Edit the variation’s code.

  6. Save () the change.

=== Modifying the default settings

How precise should the test for duplicate barcodes be? Do you want to prevent duplicate barcodes altogether? You can customise the settings to meet the needs of your company.

  1. Go to Setup » Item » Settings.

  2. Choose the settings for duplicate barcodes. Note the following table.

  3. Save () the settings.

The test is only conducted in the back end

How do you create barcodes? Via the back end (user interface). import or REST? The test for duplicate barcodes is only conducted in the back end. It is possible to link duplicate barcodes via import or REST, regardless of the settings.
Setting Explanation

Precision of duplicate barcode check

How precise should the search be? This setting controls how closely the system checks for duplicate barcodes.

Barcode Definition

There is a check per numeric code. In other words, the system checks whether a specific code is already saved for a specific definition.

Example: If you’ve saved the barcode 1234 for the definition "GTIN 13_1", then you could still save the same code for the definition "GTIN 13_2".

Barcode Type

There is a check per barcode type. For example: duplicate barcodes of the type GTIN.

Global

There is a check across all barcodes.

Behaviour in case of duplicate barcodes

How should PlentyONE react if you try to assign a barcode to a product, but the barcode is already in use?

Allow

It is possible to save duplicate barcodes.

Warn

It is possible to save duplicate barcodes. However, you will see a yellow warning message, which tells you that the barcode is already saved for another variation.

Prevent

It is not possible to save duplicate barcodes. You will see a red warning message, which tells you that the barcode was not saved because it is already being used for another variation.

== Creating item labels with the DocumentBuilder

Item labels are attached to an item or to the item packaging. They include information like the price, content, barcode, etc. First, you’ll design your labels with the help of templates. Each template includes information about the size of the label, which data should be displayed on the label and where each piece of data should be positioned on the label.

Here^ you find all information on order item labels.

To create item labels via the DocumentBuilder you have to activate them first in the settings.

Activating document templates in DocumentBuilder

If you activate item labels for the DocumentBuilder, you cannot create item labels in the Setup » Item » Labels mennu anymore.

  1. Open the Setup » Documents » Settings menu.

  2. Activate (toggle_on) Item labels in the Document types switch area.

== Setting up a document template for item labels

You can create item labels using the PlentyONE standard templates. If necessary, you can copy the standard template and adjust it for your needs.

=== Setting up document templates in DocumentBuilder We recommend that you set up document templates in DocumentBuilder (menu: Setup » Documents » DocumentBuilder). For more information on how to use DocumentBuilder, refer to the manual page DocumentBuilder.

Do you have questions about the variables? All variables are described on the page Using variables.

== Generating and printing labels

There are a few different ways to generate and print labels.

Proceed as follows to manually generate and print labels for a specific item:

  1. Go to Item » Items.

  2. Search for and open the item.

  3. Click on the General tab.

  4. In the Documents section, click on Create label (add).
    → The Create labels window opens.

  5. Select a label template from the drop-down list.

  6. Click Generate labels.
    → A PDF file with the selected number of labels is generated.

Proceed as follows to create labels for any amount of items via group function:

  1. Go to Item » Items.

  2. Select all items you want to generate labels for.

  3. Click group function (layers) in the header.
    → A drop-down list opens.

  4. Click on Item group function. → The Item group function window opens.

  5. Select the action Create label.

  6. Select the template item label under select template.

  7. Click Execute.

The labels are generated and stored at the respective item in the tab General under Documnets. Here you can download the PDF.

Proceed as follows to add labels in a flow:

  1. Go to Automation » Flow Studio.

  2. Open the flow that should print the labels

  3. Add the action Print document to the flow.

  4. Select Item label in the document type field.

  5. Save (save) the settings.

Do you use the PlentyONE Warehouse app? Then you can use your mobile device to search for items and print labels.

Further information.

Do you want to automatically print labels while receiving goods? Then create a PlentyONE process and add the “item label” procedure to it.